Remote Executive Assistant to Global Pharma VP

Flint Hills Resources; Chippenham; Remote; GBP 40,000 - 66,000; Full time

Job summary

Phillips Medisize, a Molex company, seeks an Executive Assistant to the VP of Global Pharma Segment. This fully remote role involves coordinating diary, meetings, travel, and executive support across a global team, with occasional travel for face-to-face meetings and events.

The role emphasizes proactive support, relationship-building, and improving efficiency within the Pharma leadership group. You will engage with senior leaders and external partners, operating across multiple time zones.

Qualifications

• Experience as Executive Assistant or senior administrative professional in a dynamic environment.
• Strong organizational skills with attention to detail and ability to manage multiple priorities.

Responsibilities

• Provide comprehensive diary management for VP and leadership team.
• Coordinate internal and external meetings with agendas, materials, logistics and actions.
• Arrange domestic and international travel, including flights, accommodation and itineraries.
• Take accurate meeting notes and prepare concise summaries and follow-up communications.
• Support planning and coordination of leadership meetings, events, and customer engagements.
• Prepare reports, presentations, metrics and business updates.

Skills

Executive support

Diary management

Travel coordination

Remote collaboration

MS Office (Outlook, PowerPoint, Word,

Tools

Microsoft Office Suite

Job description

Phillips Medisize, a Molex company, seeks an Executive Assistant to the VP of Global Pharma Segment. This fully remote role involves coordinating diary, meetings, travel, and executive support across a global team, with occasional travel for face-to-face meetings and events.

The role emphasizes proactive support, relationship-building, and improving efficiency within the Pharma leadership group. You will engage with senior leaders and external partners, operating across multiple time zones.