Senior Executive Assistant

Planet Pharma; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A global staffing agency is seeking an experienced Senior Executive Assistant/Business Support Manager to support a senior executive in Greater London. The successful candidate will manage commitments, communications, and high-quality documentation while nurturing relationships with stakeholders. Applicants should have strong organisational skills, degree education, and significant experience in executive support roles. The position offers the chance to work in a dynamic environment focused on service delivery excellence.

Qualifications

• Significant experience supporting senior or C-level executives.
• Experience with diary management and inbox management.
• Proven ability to prepare briefing packs and senior-level documentation.

Responsibilities

• Manage ongoing executive commitments with discretion.
• Draft high-quality written materials including reports and presentations.
• Coordinate meetings and manage travel arrangements.

Skills

Proactive management

Organisational skills

Stakeholder management

Discretion

Education

Degree-educated

Job description

We are supporting a large, complex organisation in the search for an experienced Senior Executive Assistant / Business Support Manager to support a senior executive.

This role combines traditional executive support with project coordination, stakeholder management, and strategic administration. The successful candidate will be proactive, highly organised, personable, and able to manage multiple priorities with discretion and efficiency.

Responsibilities

• Proactively manage all ongoing and upcoming executive commitments, ensuring priorities are realistic and well-organised
• Manage email and other communications, including reviewing, triaging, prioritising, and drafting responses
• Draft high-quality written materials including emails, briefings, reports, presentations, and formal documents
• Coordinate meetings, including agendas, materials, minutes, and follow-up actions
• Act as a delegate for the executive at meetings where required
• Support project coordination and delivery, tracking deadlines and follow-up actions
• Manage travel arrangements and expenses
• Build and maintain strong working relationships with internal and external stakeholders
• Handle sensitive and confidential information with discretion and professionalism
• Identify opportunities to improve processes and ways of working
• Work closely with other support colleagues to ensure continuity and share best practices
• Significant experience supporting senior or C-level executives
• Degree-educated
• Experience with day-to-day executive support including diary management, inbox management, external meetings, and project involvement
• Proven ability to prepare briefing packs, reports, and senior-level documentation

Email: [e-mail] (please attach CV)

About Planet Pharma

Planet Pharma is an American parented Employment Business/Agency that provides global staffing services with its head-quarters in Chicago and our EMEA regional office located in Central London. We have invested significantly in creating a robust international platform that enables us to work compliantly in 30+ countries with a current network of 2500+ active contractors globally as well as a very strong permanent / direct hire recruitment offering.

Our specialist knowledge and close relationships with our clients and the wider industry really makes us unique in our field. Just recently we were recognised by FORBES as the 17th best professional staffing firm, and have won multiple awards from industry accredited bodies for our commitment to excellence and service delivery. We have extensive functional expertise including: Regulatory Affairs, Pharmacovigilance, QA, QC, Submissions experts, Clinical development, Quality, Biostatistics, and Medical Affairs / Writing.

We are an equal opportunities Recruitment Business and Agency. We welcome applications from all suitably qualified candidates regardless of their race, sex, disability, religion/belief, sexual orientation or age.