Remote Executive Assistant to Global Pharma VP

Phillips Medisize; Chippenham; Remote; GBP 35,000 - 52,000; Full time

Job summary

Phillips Medisize is seeking an experienced Executive Assistant to support the Vice President of the Global Pharma Segment. This fully remote role includes occasional travel to support face-to-face meetings and customer engagements while enabling you to partner across leaders and teams globally.

You will anticipate needs, manage complex calendars across time zones, coordinate meetings, and help streamline processes to enhance efficiency and impact within the Pharma leadership group.

Qualifications

• Experienced EA/PA with global scope.
• Strong organisational skills with attention to detail.
• Excellent communication with senior leaders.
• Comfortable in remote work environment.
• Discretion and trust handling confidential information.
• Proactive and adaptable in fast-paced settings.
• Proficient in MS Office applications (Outlook, PowerPoint, Word, Excel, Teams).

Responsibilities

• Provide comprehensive diary management for the VP and Pharma leadership team.
• Coordinate internal and external meetings with agendas, materials, logistics and actions.
• Arrange domestic and international travel including flights, accommodation and itineraries.
• Take accurate meeting notes and prepare concise summaries and follow-up communications.
• Support leadership meetings, events, offsites and customer engagements.
• Prepare reports, presentations and business updates using business systems.
• Coordinate visits with key external customers maintaining professionalism and organization.
• Manage expenses, approvals, documentation and general admin tasks.

Skills

Diary management

Stakeholder management

Multi-time zone coordination

Remote collaboration

Proactive problem solving

Tools

Outlook

PowerPoint

Word

Excel

Teams

Job description

Phillips Medisize is seeking an experienced Executive Assistant to support the Vice President of the Global Pharma Segment. This fully remote role includes occasional travel to support face-to-face meetings and customer engagements while enabling you to partner across leaders and teams globally.

You will anticipate needs, manage complex calendars across time zones, coordinate meetings, and help streamline processes to enhance efficiency and impact within the Pharma leadership group.