Remote Document Control Assistant (Policy Versions)

Hrstalentsolutions; Doncaster; Remote; GBP 39,000 - 42,000; Full time

Job summary

HRSTALENTSOLUTIONS is seeking an Office Administration Assistant to maintain the policy version register. You will enter details provided by document owners, verify links, and record approved changes without drafting policies. The role supports multiple teams and remote work flexibility.

The position involves ensuring the current version is clearly identified and accessible, with careful attention to dates and file locations.

Qualifications

• Accurate data entry and record keeping across multiple registers.
• Careful comparison of titles, identifiers and dates to confirm approvals.
• Comfort using an online document system and retention rules.

Responsibilities

• Enter approved title, version number, owner and effective date.
• Link register entry to the correct file in the authorised location.
• Identify and mark superseded links and ensure accuracy of links.
• Flag mismatches between notices and documents named.
• Record when updates are received and by whom.
• Ensure current file can be opened via the expected access route.
• Raise questions about ambiguous versions for owner clarification.
• Provide brief factual updates to inform the team which version to consult.

Skills

Data entry

Document control

Attention to detail

Digital filing

Tools

Document management system

Job description

HRSTALENTSOLUTIONS is seeking an Office Administration Assistant to maintain the policy version register. You will enter details provided by document owners, verify links, and record approved changes without drafting policies. The role supports multiple teams and remote work flexibility.

The position involves ensuring the current version is clearly identified and accessible, with careful attention to dates and file locations.