Remote Document Distribution Coordinator

Hrstalentsolutions; Southampton; Remote; GBP 42,000 - 44,000; Full time

Job summary

Hrstalentsolutions is seeking an Office Document Distribution Coordinator for remote work. You will manage the routine movement of approved materials between digital folders and colleagues, ensuring the right version is accessible and recipients can locate it quickly.

The role emphasizes accurate naming, saving in the correct online location, and sending brief notifications. Strong written communication and attention to detail are essential for success.

Qualifications

• Basic computer confidence and ability to send a clear written update.
• Experience with electronic filing or document coordination is helpful.
• Familiarity with document conventions and version control is desirable.

Responsibilities

• Check distribution instructions and ensure the file matches the named version.
• Save approved files in the correct folder and notify recipients.
• Maintain a simple audit trail of what was sent, when, and to whom.
• Draft short notices explaining what was shared and where it can be found.
• Flag inaccessible files or conflicting versions to the appropriate colleague.

Skills

Basic computer literacy

Strong written communication

Attention to detail

Job description

Hrstalentsolutions is seeking an Office Document Distribution Coordinator for remote work. You will manage the routine movement of approved materials between digital folders and colleagues, ensuring the right version is accessible and recipients can locate it quickly.

The role emphasizes accurate naming, saving in the correct online location, and sending brief notifications. Strong written communication and attention to detail are essential for success.