Remote Document Status Coordinator

Hrstalentsolutions; Glasgow; Remote; GBP 33,000 - 36,000; Full time

Job summary

Document Status Records Assistant is a role focused on maintaining a clear, searchable picture of where routine documents stand. The work is online, largely writing, and suited to someone who notices when a file reference or status disagrees with the source.

There is no requirement to have previous records clerk experience; training will cover the employer's filing steps. You would handle information carefully and leave a useful trail for the next reviewer as you move items through status stages.

Qualifications

• Good written English and careful handling of personal information.
• Ability to follow naming rules and filing steps taught by the team.
• Willingness to work remotely with accurate record keeping.

Responsibilities

• Receive assigned digital files or notices from an inbox or shared location.
• Check document references, dates and identifying information.
• Apply naming and filing conventions taught by the team.
• Record arrival date and current stage without assuming review has occurred.
• Identify duplicates or mismatched references and escalate as needed.
• Keep linked records together for easy retrieval.
• Pass completed entries to the next reviewer with a concise note.

Skills

Attention to detail

Good written English

Basic computer confidence

Tools

Electronic filing system

Shared spreadsheet

Standard email

Job description

Document Status Records Assistant is a role focused on maintaining a clear, searchable picture of where routine documents stand. The work is online, largely writing, and suited to someone who notices when a file reference or status disagrees with the source.

There is no requirement to have previous records clerk experience; training will cover the employer's filing steps. You would handle information carefully and leave a useful trail for the next reviewer as you move items through status stages.