Remote Records Coordinator

HRS Talent Solutions; Glasgow; Remote; GBP 33,000 - 36,000; Full time

Benefits offered by this job

Remote work

Job summary

HRS Talent Solutions is seeking an Office Records Assistant to manage document tracking remotely. The role involves maintaining a clear, searchable picture of document status, ensuring accurate references and dates, and applying standard filing rules to keep records consistent.

Experience in filing or data entry is useful, but the employer can train. Strong written English and careful attention to detail are important for success in this role, with flexible full-time or part-time hours.

Qualifications

• Willingness to handle information carefully and leave a clear audit trail.
• Good written English and basic computer confidence are useful starting skills.

Responsibilities

• Receive assigned digital files or notices from approved inbox or shared location.
• Check document reference, date and identifying information against the related request.
• Apply the naming and filing conventions taught by the team.
• Record when an item arrived and its current stage, without claiming a review has happened before it has.
• Identify duplicates or mismatched references and bring them to the appropriate person.
• Keep linked records together so a colleague can retrieve the relevant material.
• Pass completed entries to the next reviewer with a concise note about outstanding questions.
• Correct simple entry errors when authorised and leave the tracking information consistent.

Skills

Data entry

Attention to detail

Written English

Job description

HRS Talent Solutions is seeking an Office Records Assistant to manage document tracking remotely. The role involves maintaining a clear, searchable picture of document status, ensuring accurate references and dates, and applying standard filing rules to keep records consistent.

Experience in filing or data entry is useful, but the employer can train. Strong written English and careful attention to detail are important for success in this role, with flexible full-time or part-time hours.