Remote Document Distribution Specialist

Hrstalentsolutions; Southampton; Remote; GBP 41,000 - 44,000; Full time

Job summary

Hrstalentsolutions is seeking an Office Document Distribution Coordinator for a remote role. This online office administration position handles routine movement of approved materials between digital folders, validates distribution instructions and informs recipients how to access documents.

The job emphasizes accuracy, version control, and clear communication. The role supports customer service by helping colleagues locate information and ensuring proper document access, with flexible full-time

Responsibilities

• Check distribution instructions and place files in the correct online location
• Notify recipients with access details to the distributed document
• Pause distribution if the version or recipient lists are unclear
• Maintain a simple trail of what was sent (date, recipient, document)
• Draft brief notices describing what was shared and where it can be found
• Verify links or attachments before sending
• Flag inaccessible files or conflicting versions to colleagues
• Keep a brief record of corrections and current notices
• Respond to straightforward access questions or pass permissions issues to the right person

Job description

Hrstalentsolutions is seeking an Office Document Distribution Coordinator for a remote role. This online office administration position handles routine movement of approved materials between digital folders, validates distribution instructions and informs recipients how to access documents.

The job emphasizes accuracy, version control, and clear communication. The role supports customer service by helping colleagues locate information and ensuring proper document access, with flexible full-time