Remote CAFM & Facilities Admin Specialist

VIVO Defence Services; West Midlands; Hybrid; GBP 26,000 - 35,000; Full time

Benefits offered by this job

25 days annual leave + bank holidays

Life assurance policy

6% employer matched pension

Excellent career progression

Job summary

VIVO Defence Services is seeking an RFCA Technical Administrator to support the operations team from a home-based UK location within the West Midlands. You will deliver essential administrative and technical support on RFCA contracts and liaise with RFCA regional staff to ensure smooth delivery.

The role emphasizes CAFM data management, reporting and compliance, with collaboration across supply chain partners, audit support, and the creation of quotes for billable works.

Qualifications

• This role requires a strong background in facilities management or repairs and maintenance administration.
• Experience using CAFM systems such as Maximo and proficiency with Microsoft Office Suite are essential.
• Advanced Excel skills and ability to manage reporting, financial data and compliance information.

Responsibilities

• Coordinate access requirements to ensure statutory compliance is maintained.
• Update and manage the CAFM system to guarantee data accuracy and progress tasks from initiation to closure.
• Serve as a key point of contact for RFCA regional staff and prepare detailed reports.
• Support audit and assurance activities and collaborate with supply chain partners for timely service delivery.
• Assist with billable works by creating quotes and maintaining documentation; support Helpdesk as required.
• Identify remedial actions and elevate to relevant stakeholders; promote efficiency, quality and customer service.

Skills

Stakeholder engagement

Attention to detail

Organizational skills

Reporting

Financial management

Compliance information

Tools

Maximo

Microsoft Office

Excel

Job description

VIVO Defence Services is seeking an RFCA Technical Administrator to support the operations team from a home-based UK location within the West Midlands. You will deliver essential administrative and technical support on RFCA contracts and liaise with RFCA regional staff to ensure smooth delivery.

The role emphasizes CAFM data management, reporting and compliance, with collaboration across supply chain partners, audit support, and the creation of quotes for billable works.