On-Site Facilities Administrator – Defence Estate

VIVO Defence Services; Chivenor; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Up to 6% pension

25 Days annual leave

Volunteer leave

Professional subscription

Life Assurance

Employee discount

Job summary

VIVO Defence Services is seeking a proactive Administrator to join the RMB Chivenor site in Barnstaple, Devon. You will provide comprehensive admin support, manage CAFM work orders from start to finish, raise purchase orders, and assist with planned and reactive maintenance coordination.

You will organise appointments, meetings, and site access, prepare reports and logs, and maintain filing systems while supporting Health & Safety and Security tasks.

Qualifications

• NVQ Level 2 or equivalent practical experience is required.
• Proficient in Microsoft Office is essential.
• Experience with a CAFM system would be an advantage.
• A full UK driving licence is required; occasional travel across the Southwest may be needed.

Responsibilities

• Manage work orders through the CAFM system from initiation to completion.
• Raise and receipting purchase orders for site needs.
• Coordinate planned preventative maintenance and reactive tasks with the Site Management Team.
• Organise appointments, meeting rooms, hot desks and site access for visitors and staff.
• Prepare reports, agendas, minutes and action logs; maintain filing systems.
• Support Health and Safety administration and ensure documentation is compliant.
• Coordinate visitor access and gate bookings as part of Security duties.
• Provide administrative support across departments and liaise with stakeholders.

Skills

Administrative skills

Organisational skills

Communication

Education

NVQ Level 2 or equivalent

Tools

Microsoft Office

CAFM system

Job description

VIVO Defence Services is seeking a proactive Administrator to join the RMB Chivenor site in Barnstaple, Devon. You will provide comprehensive admin support, manage CAFM work orders from start to finish, raise purchase orders, and assist with planned and reactive maintenance coordination.

You will organise appointments, meetings, and site access, prepare reports and logs, and maintain filing systems while supporting Health & Safety and Security tasks.