Recruitment Coordinator

White Stuff; Willesden; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A well-known retail brand is seeking a Recruitment Coordinator responsible for the administration of recruitment activities across Retail. This hybrid role involves coordinating the recruitment process, managing applications through an ATS, and ensuring a positive candidate experience. The ideal candidate has recruitment experience, strong communication skills, and attention to detail. The position offers various benefits including a hybrid working model, annual bonuses, and generous holiday entitlements.

Benefits

Hybrid working

Annual bonus opportunity

25 days holiday plus bank holidays

2 extra paid days for volunteering

50% discount

Subsidised dental insurance

Healthcare cash plan

Life assurance

Interest-free season ticket loan

Pension contribution

Qualifications

• Previous experience in recruitment, from agency or in-house.
• Strong attention to detail and ability to prioritize tasks.
• Excellent written and verbal communication skills.

Responsibilities

• Manage end-to-end recruitment coordination across Retail.
• Advertise and manage retail vacancies externally and internally.
• Proactively source candidates through various channels.
• Support hiring managers in the recruitment process.

Skills

Attention to detail

Communication skills

Relationship building

Proactive attitude

Tools

ATS (Team Tailor)

Microsoft Office

Job description

Primary objective of the job:

As the Recruitment Coordinator will be responsible for day‑to‑day administration and coordination of recruitment activities across Retail. You will partner with the hiring managers and People Team to successfully hire the best talent into the business as quickly and efficiently as possible. This is a hybrid role with 2 days a week required in our Head Office in Oval.

What you’ll be doing:

• Manage the end‑to‑end coordination of the recruitment process across Retail and support HQDCCC when required.
• Advertise and manage all retail vacancies externally on job boards and internally.
• Proactively source candidates using LinkedIn, job boards and direct outreach.
• Managing the applicant tracking system (Team Tailor) and assist with reporting, analytics, and compliance tracking whilst ensuring the best candidate application journey.
• Support and guide hiring managers through the recruitment process and screening of cv’s.
• Arrange teams calls and in‑person interviews with candidates and hiring teams.
• Assist with all documentation including offer processing, contract and letter production, maintaining compliance with internal policies.
• Manage large amounts of confidential data, keeping ATS systems updated and producing data reports as required.
• Supporting the team on talent projects including data & reporting work.
• Training any new starters on our ATS and hiring processes.
• Managing and building relationships with external agencies.
• Work collaboratively with the wider Recruitment Team to provide support when needed.
• Travel to stores when required to support any hiring needs, training or assessment days.

Candidate experience:

• Managing the Recruitment inbox daily to answer or escalated queries in a timely and helpful manner e.g. opening and closing of vacancies, candidate queries etc.
• Constantly striving for a market‑leading candidate experience; ensuring the candidate has the best journey at every touch point no matter the outcome.
• Be a brand ambassador for White Stuff, positively and personably represent the brand at all times in any external communications.
• Support the arranging and confirming candidate interviews; providing appropriate and required information to both hiring manager and candidate.

What you’ll need:

• Previous experience in recruitment, either from agency or another in‑house role.
• Strong attention to detail with the ability to prioritize tasks in a fast‑paced environment.
• Excellent communication skills, both written and verbal to build strong relationships with stakeholders.
• Be familiar with using an ATS system.
• Comfortable with Microsoft Office.
• A professional, positive, and proactive attitude.

What we will offer you:

As a Recruitment Coordinator at White Stuff you will be entitled to an array of great benefits, some of which include:

• Hybrid working
• Annual bonus opportunity
• Up to 25 days holiday per annum, plus bank holidays
• 2 extra (paid!) days off per year to volunteer in the local community
• 50% discount
• Subsidised BUPA Dental Insurance
• Healthcare cash plan and Life Assurance
• Interest free season ticket loan
• Pension Contribution

We are committed to creating an environment where we can all be proud to work and be ourselves. Part of this commitment is being an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, and age.