Recruitment Administrator

Havas; Manchester; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading global advertising agency seeks a Talent Acquisition Coordinator in Manchester. This role involves managing the freelance recruitment process, ensuring compliance, and maintaining documentation. Strong organizational skills, attention to detail, and proficiency in Microsoft Office and LinkedIn sourcing are essential. The position offers a supportive environment, hybrid working, and numerous employee benefits, including extensive learning and development support and generous holiday allowances.

Benefits

Hybrid Working

28 days annual leave

Employee Assistance Programme

Life insurance

Pension scheme

Qualifications

• Previous experience in an administrative or recruitment role.
• Confident using Microsoft Office and familiar with LinkedIn sourcing techniques.
• Excellent communication skills with a friendly approach.

Responsibilities

• Manage the approval process for internal freelance requests.
• Source freelance talent on time and within budget using LinkedIn.
• Handle end-to-end recruitment for junior roles.
• Build strong relationships with Operations, HR, and IT teams.
• Draft contracts and ensure compliance with IR35 and insurance requirements.

Skills

Organisational skills

Attention to detail

Communication skills

Proactive learning

Microsoft Office proficiency

LinkedIn sourcing

Job description

Agency : Havas Lynx

Job Description

Are you passionate about creating advertising that not only informs but also transforms lives within the healthcare sector

At Havas Lynx a global advertising agency at the forefront of healthcare communications we combine unmatched creativity extensive expertise and a deep understanding of the pharmaceutical and healthcare field. Our communications resonate deeply with audiences and adhere to the highest standards of healthcare advertising.

Committed to driving meaningful changea change built on a foundation of rich experience inspired by innovation and confirmed through our proven track recordwe work in close partnership with healthcare professionals patients carers and leading pharmaceutical brands to navigate the complex challenges of todays healthcare landscape. Our approach blends strategic insights and deep scientific acumen with cutting-edge creativity and digital innovation crafting campaigns and solutions that significantly improve peoples lives.

Were a team of over 400 people in Manchester and London with a history spanning over 35 years and an ever-evolving future. You can get a feel for the #LYNXLife through our YouTube #LYNXLife playlist Instagram Facebook LinkedIn and Twitter.

Everything this company achievesevery life it saves every penny it makes every policy it changes every award it winsis down to everyone who works here.

Please note that this role is based in Manchester and our current hybrid working arrangement requires office attendance on Mondays Tuesdays and Thursdays.

Summary of the Role

As a Talent Acquisition Coordinator youll play a key role within our established Talent Acquisition team. Reporting to the Head of Talent Acquisition youll focus on administrative excellence and process management ensuring smooth operations and overseeing freelance resourcing. Youll handle scheduling documentation compliance checks paperwork for new starters and stakeholder communication to keep everything running seamlessly.

What You Can Expect to Be Doing

• Managing the approval process for internal freelance requests.
• Sourcing freelance talent on time and within budget using platforms like LinkedIn.
• Handling end-to-end recruitment for junior roles.
• Building strong relationships with Operations HR and IT teams to ensure smooth onboarding.
• Acting as the first point of contact for freelance-related queries.
• Drafting contracts managing trackers and ensuring compliance with IR35 and insurance requirements.
• Maintaining accurate documentation and quality control throughout all processes.
• Providing mentorship and guidance to junior team members.
• Liaise with external suppliers to manage and coordinate relationships ensuring seamless operations.
• Manage and maintain our pool of freelance talent.

This Role Could Be a Great Fit for You If

• You have previous experience in an administrative or recruitment role.
• Youre highly organised with exceptional attention to detail.
• Youre confident using Microsoft Office and familiar with LinkedIn sourcing techniques.
• You have excellent communication skills and a friendly approachable attitude.
• You enjoy working collaboratively and supporting others.
• Youre proactive about learning and personal development.

What you can expect from us

A supportive and challenging environment in which you will have the opportunity to learn grow and make an impact that matters. We put a huge investment into #LYNXLife and our #LXAcademy internal programmes. Its a unique initiative that aims to reward hard work reduce pressures and ensure that we can all enjoy our time at Lynx. Our strategy is to build capabilities internally and inspire the best talent so we can continue to deliver on our mission.

You can also expect a whole host of benefits including

• Hybrid Working 3 days in the office (flexible working options are available for in-office days)
• Starting holiday allowance of 28 days annual leave Bank Holidays with increasing allowance connected to length of service
• Option to buy carry or sell holidays
• Early Friday finish throughout the year
• Seasonal working hours
• Enhanced family leave pay and return to work benefit scheme
• Extensive L&D support
• Sabbatical opportunities
• Season ticket interest free loans for travelCycle to work scheme
• Life insurance (4x salary)
• Company pension scheme
• Fully compensated company events
• Volunteer days
• Wellbeing programme including sports clubs discounted gym memberships free onsite flu vaccinations extended lunch breaks on Wellness Wednesdays and much more
• Medicash healthcare benefit
• 24 / 7 access to a free confidential and independent Employee Assistance Programme

Get in touch to find out how we can make an impact that matters together.

Contract Type : Permanent

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age sex race ethnicity disability and other factors that have no bearing on an individuals ability to perform their job.

Employment Type: Full-Time