Receptionist/Office Administrator

VincentStokes Ltd; Kettering; On-site; GBP 19,000 - 23,000; Part time

Job summary

A leading company in the construction sector seeks a motivated and organized individual for a part-time Receptionist/Office Administrator role. The successful candidate will manage front desk duties, assist with administrative tasks, and support project coordination in a fast-paced environment. With a focus on teamwork and professional growth, VincentStokes Ltd offers competitive pay and benefits, including paid holiday and pension.

Benefits

Pension

13 days paid holiday plus Bank holidays

Qualifications

• Previous experience in an office administration or receptionist role desired.
• Strong organizational and multitasking abilities.
• Positive attitude with reliable work ethic.

Responsibilities

• Greet visitors, answer calls, and manage emails.
• Maintain filing systems and prepare documents.
• Support project teams with documentation and coordination.

Skills

Organizational skills

Communication skills

Multitasking ability

Education

Previous experience in office administration or receptionist role

Tools

Microsoft Office

Job description

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Job Description: Receptionist / Office Administrator

Company: VincentStokes Ltd

Location: Kettering Business Park

Employment Type: Part time – proposed 9.30am – 2.30pm

Package: £14.50/hr, pension, 13 days paid holiday plus Bank holidays

Reports To: Office Manager / Director

About VincentStokes

VincentStokes is a Main Contractor that delivers projects nationwide in the leisure, healthcare, retail, and commercial sectors of the industry. The business has been built on delivering fit outs, refurbishments, new builds, extensions and reconfigurations for repeat business clients, with project values ranging from £50,000 to £15,000,000. We specialise within the leisure and health sectors and have developed a partnered supply chain over the past 21 years, enabling us to bring a comprehensive knowledge base to any new development scheme.

We are looking for a friendly, motivated, dependable person to join our small family orientated team. All individuals within VincentStokes are highly motivated with clearly defined personal objectives. Regular training, development, and review allow these individuals to steer the company’s philosophy; a well-organised, highly-motivated, professional team of people who support each other, and a network of customers, suppliers, family, and friends. We are our company and its success!

Role Overview

The Receptionist/Office Administrator is the first point of contact for visitors and callers, and plays a key role in keeping our office organized and running smoothly. This role requires someone who is proactive, organized, and comfortable juggling a variety of tasks in a fast-paced construction environment.

Key Responsibilities

Reception & Front Desk

·Greet visitors and direct them appropriately

·Answer and manage incoming calls and emails

·Receive and distribute mail, packages, and deliveries

·Administrative Support

·Manage office supplies and place orders as needed

·Maintain filing systems (both digital and physical)

·Prepare documents, reports, and basic correspondence

·Assist with scheduling meetings and managing calendars

·Booking hotels for staff

Construction Office Tasks

·Support project teams with documentation, timesheet tracking, and site coordination

·Maintain project folders, permits, and compliance documents

·Liaise with subcontractors, suppliers, and clients as needed

·General Office Management

·Ensure the office is clean, organized, and welcoming

·Coordinate maintenance and service providers for office equipment

·Assist with onboarding new staff (key cards, office setup, etc.)

Qualifications & Skills

·Previous experience in an office administration or receptionist role (construction industry preferred but not required)

·Strong organizational and multitasking abilities

·Excellent communication and interpersonal skills

·Proficiency in Microsoft Office (Word, Excel, Outlook)

·Positive attitude, reliability, and a willingness to pitch in wherever needed

What We Offer

·A supportive team environment in

·Opportunities to learn about the construction industry

·Competitive salary based on experience

·Paid time off and other benefits (to be discussed)

To Apply

Please send your resume and a short cover letter to [e-mail]. Applications will be reviewed on a rolling basis.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Construction

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