QA / Document Controller

Elvet Recruitment; Cornsay Colliery; On-site; GBP 30,000 - 35,000; Full time

Job summary

A construction company based in County Durham is looking for a Quality Assurance Document Controller. The role involves managing document control and quality assurance processes, supporting the management team, and ensuring documentation traceability. Ideal candidates will have a strong understanding of document control practices, excellent communication skills, and proficiency in using platforms like Trimble Viewpoint and Procore. The position offers a salary between £30,000 and £35,000, with a commitment to professional development and long-term employment.

Qualifications

• Strong understanding of document control and quality management processes.
• Excellent written and verbal communication skills.
• Well-organised, proactive, and detail-oriented.
• Able to manage multiple tasks under pressure and meet deadlines.
• Comfortable working independently and within a team.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Experience using document control platforms such as Trimble Viewpoint, Procore, BIM 360, or AutoDesk Build Portal.

Responsibilities

• Set up and manage internal document filing structures for each project.
• Manage external document control via client online portal systems.
• Maintain detailed document registers for all design disciplines.
• Print documents for both office records and site use.
• Manage QA documentation and log material information.
• Collate and compile O&M manual information for client handover.
• Gather and organise data related to sustainability initiatives.

Skills

Document control understanding

Verbal communication

Written communication

Organizational skills

MS Office proficiency

Quality management processes

Experience with document control platforms

Tools

Trimble Viewpoint

Procore

BIM 360

AutoDesk Build Portal

Job description

Elvet Recruitment is working with a long-established construction company to hire a Quality Assurance Document Controller for their office in the County Durham area.

Established for over 30 years, this firm has grown significantly and now boasts an annual turnover exceeding £18 million—making this an excellent time to join a thriving business. Specialising in civil engineering, drainage, and concrete structures, the company is led by original founding members who remain actively involved in operations. With a strong focus on long-term employment, skills development, and apprenticeships, they are committed to meeting industry demands, supporting sustainability goals, and consistently exceeding client expectations across an expanding geographical area.

As the Quality Assurance Document Controller, you will play a key role in supporting the management team at head office and across project sites. You will be responsible for delivering robust document and quality management administration, ensuring consistent control and traceability across all documentation. While primarily based at the head office, occasional site visits may be required depending on specific client contract requirements or training needs.

What You'll Be Doing:

• Internal Document Control: Set up and manage internal document filing structures for each project using the company's Docpool server, at both tender and construction stages.
• External Document Control: Manage external document control via client online portal systems—downloading, uploading, and organising project documents. Common platforms include Trimble Viewpoint, Procore, BIM 360, and AutoDesk Build Portal.
• Records: Maintain detailed document registers for all design disciplines, such as Architects, Structural & Civil Engineers, MEP Engineers, and Contractors.
• Printing: Print documents for both office records and site use, including design drawings, specifications, schedules, and technical information.
• Quality Assurance: Manage QA documentation by setting up standard forms and templates, logging material information and test data (e.g. concrete cube test results), and issuing certificates to clients.
• Operation & Maintenance Manual: Collate and compile O&M manual information for client handover, including drawings, technical data, maintenance requirements, and material data sheets.
• General Data Capture: Gather and organise key data related to sustainability, net zero carbon, and social value initiatives.

What We're Looking For:

• Strong understanding of document control and quality management processes
• Excellent written and verbal communication skills
• Well‑organised, proactive, and detail‑oriented
• Able to manage multiple tasks under pressure and meet deadlines
• Comfortable working independently and within a team
• Proficient in MS Office (Excel, Word, PowerPoint)
• Experience using document control platforms such as Trimble Viewpoint, Procore, BIM 360, or AutoDesk Build Portal (or similar)

Role Details:

• Hours: Monday to Friday
• 08:00 - 17:00 (Mon-Thurs)
• 08:00 - 16:30 (Fri)
• Salary: £30,000 - £35,000 DOE
• Type: Permanent

Elvet Recruitment Limited is acting as an employment agency for permanent recruitment on behalf of our client.

By applying for this role, you accept the T&Cs, Privacy Notice, and Disclaimers which can be found on our website.

Please contact Heather Sweetman at Elvet Recruitment for a confidential discussion and further information.