Purchasing and Invoicing Supervisor | North Bristol NHS Trust

North Bristol NHS; Bristol; Hybrid; GBP 38,000 - 45,000; Full time

Job summary

A regional healthcare provider in Bristol is hiring a Pharmacy Procurement and Invoicing Supervisor to lead the invoicing and procurement functions within their pharmacy service. The successful candidate will ensure accurate processing of invoices, credit notes, and purchase orders, while managing a team and ensuring compliance with all financial regulations. This role involves liaising with suppliers and supporting stock and supply chain management. The position offers a hybrid working model with 37.5 hours per week.

Qualifications

• Experience in procurement and invoicing processes.
• Ability to supervise and train staff effectively.
• Knowledge of NHS financial compliance and regulations.

Responsibilities

• Process invoices and maintain accurate financial records.
• Supervise day-to-day operations of the invoicing team.
• Liaise with suppliers to resolve procurement issues.
• Support stock management and ordering processes.

Skills

Attention to detail

Organisational skills

Communication skills

Job description

Job Advert (Band 4) – Supply Services Purchasing and Invoicing Supervisor – Band 4

Job Title: Pharmacy Procurement and Invoicing Supervisor
Band: AFC Band 4
Department: Pharmacy Supply Services
Hours: 37.5 hours per week (between 08:00–18:00, includes rotational weekends 1:6) – Part time considered
Location: North Bristol NHS Trust (NBT) Pharmacy Department, Brunel Building, Southmead Hospital and NHS offices, Beckspool Building, Frenchay. (Hybrid working)

We are seeking a highly organised, motivated and detail‑driven individual to join our Pharmacy Supply Services Team. This role provides a high-quality procurement and invoicing function for all Medicines within NBT, ensuring accurate ordering and processing of all pharmacy financial transactions and maintaining robust, auditable records in line with Trust Standing Financial Instructions (SFIs).

You will supervise the day‑to‑day workload of the Pharmacy Invoicing and Procurement Team, support both accounts payable and receivable activity, minimise aged debt, and ensure timely income generation. Working closely with suppliers, finance colleagues and clinical teams, you will help maintain continuity of supply, resolve queries, process purchase orders and support stock monitoring across the pharmacy service.

The post holder provides a high‑quality invoicing, purchasing and procurement support service under the guidance of the Specialist Pharmacy Technician Procurement. They are responsible for ensuring the timely and accurate processing of all pharmacy invoices, credit notes and income‑generating customer invoices, maintaining robust and auditable financial records in line with Trust policies and Standing Financial Instructions (SFIs).

The role oversees the day‑to‑day operation of the Pharmacy Invoicing and purchasing assistants, including allocation of work, supervision of staff and ensuring compliance with NHS financial, procurement and governance requirements. The post holder supports both accounts payable and receivable functions, actively works to minimise aged debt, and ensures all income‑generation activity is invoiced promptly and accurately.

In addition to invoicing, the post holder supports the wider pharmacy procurement function by processing purchase orders, maintaining supplier relationships, monitoring stock and service requirements, and ensuring timely and cost‑effective ordering of goods and services. The role includes responsibility for managing and preparing, issuing off‑contract claim invoices and proactively following up to ensure timely payment in line with Trust procedures and value‑for‑money principles.

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award‑winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

North Bristol NHS Trust values all people as individuals. We aim to be an anti‑discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all under‑represented groups.

Key Responsibilities

• Process invoices, credit notes, purchase orders and financial data accurately.
• Maintain compliant records in line with SFIs, audit requirements and Trust policies.
• Reconcile supplier statements, monitor aged debt and support debt recovery processes.
• Liaise with suppliers to resolve delivery, pricing and procurement issues promptly.
• Support ordering cycles, stock management processes and supply chain continuity.
• Manage and prepare off‑contract claim invoices, proactively following up to ensure timely payment in line with Trust procedures and value‑for‑money principles.
• Lead and supervise Band 2–3 staff, providing training and ongoing support.
• Contribute to system improvements, data accuracy and service development.
• Support governance, compliance, audits and maintenance of SOPs.
• Undertake supplier performance monitoring, including service levels, pricing accuracy and delivery reliability.
• Ensure compliance with NHS procurement frameworks and Trust procurement policies and SOPs.
• Maintain and update approved supplier lists, ensuring adherence to quality and safety standards.

This advert closes on Sunday 4 Jan 2026