Purchase to Payment (P2P) Manager

Cyngor Sir Ceredigion County Council; Aberystwyth; On-site; GBP 40,000 - 50,000; Full time

Job summary

A local government authority in Aberystwyth is seeking a Purchase to Payments (P2P) Manager. This key role involves leading the ordering and payments functions, ensuring accurate and compliant processes, and managing a busy team. The ideal candidate should have a strong procurement and finance background, capable of recommending service improvements and motivating teams. The authority offers competitive benefits, flexible working, and professional development opportunities. This position is essential for maintaining financial resilience and effective procurement practices.

Benefits

Flexible working

Competitive annual leave

14.6% employer pension contribution

Enhanced family benefits

Lifestyle savings

Qualifications

• Ability and knowledge of procuring, ordering and managing payments in a large and complex organisation.
• Knowledge of Procurement Regulations, Policies and Contract Procedure Rules.
• Understanding of Financial Regulations and HMRC requirements.

Responsibilities

• Manage and motivate staff within their respective roles.
• Ensure accurate processing of purchasing and payments functions.
• Contract manage corporate contracts in various categories.

Skills

Procurement knowledge

Leadership qualities

Knowledge of Financial Regulations

Understanding of HMRC CIS and IR35

Experience with electronic payment systems

Ability to manage complex procurement processes

Job description

We operate a bilingual policy. All applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English.

We are looking to recruit a Purchase to Payments (P2P) Manager, to manage our ordering and payments functions to ensure accurate and compliant processes are followed, orders are raised, and payments are made in a timely manner. This is a key role in the Procurement & Commissioning Service. The right person will have a procurement and/or finance background and have experience to enable them to lead on recommending service and systems improvements; and possess leadership qualities to manage and motivate busy teams undertaking transactional tasks.

On a day-to-day basis you will:

• take the lead role in managing, motivating and guiding staff within their respective roles including the provision of advice, guidance and assistance on complex cases and management of rotas
• ensure the accurate input and correct processing of data is performed across the range of purchasing and payments functions
• manage CHAPS payments
• take a leading role in challenging purchase requests and determining the most appropriate procurement route for requirements, in compliance with the Council’s Contract Procedure Rules
• issue Tax Statement Vouchers to Sub-contractors and ensure CIS related tax is paid to HMRC
• manage the Council’s credit cards
• contract manage certain corporate contracts and frameworks such as office supplies, stationery, furniture, PPE, translation and interpretation, travel and accommodation, car hire etc.

We are looking to recruit an individual with:

• ability and knowledge of procuring, ordering and managing payments in a large and complex organisation
• knowledge of Procurement Regulations, Policies and Contract Procedure Rules in an organisation
• understanding of Financial Regulations in an organisation
• understanding of HMRC CIS and IR35 tax requirements
• knowledge and experience of the application of BACS, CHAPS, transfers, Direct Debit and foreign currency transfer of funds
• experience of use of electronic payment and ordering systems
• a willingness to undertake new challenges and work flexibly and proactively embrace the Team Ceredigion ethos

Our offer to you

We are committed to developing our people and will not only provide support to enable you to quickly and confidently take ownership of this role’s key areas of responsibility but in addition, we are committed to supporting your development in order that you can progress your career with us.

In exchange for your skills and commitment we will offer you a range of employee benefits including flexible working, competitive annual leave allowance, pension scheme with 14.6% employer contribution, enhanced family benefits, lifestyle savings and employee health and wellbeing packages.

More information about our wide-ranging employee benefits can be found here .

Note: We reserve the right to extend the application closing date.

What we offer

Work-life balance

Lifestyle savings scheme

Generous employer pension scheme

Cycle to work scheme

Learning and development

Where you'll work

Finance and Procurement

We ensure the Council remains financially resilient through careful and responsible monitoring of funds, effective corporate procurement, prompt and accurate payments of financial assessments/creditors and timely collection of local taxation/debts.

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