Purchase Ledger Assistant

Horizon Search & Selection Ltd; Diss; On-site; GBP 40,000 - 60,000; Full time

Job summary

A UK sales and manufacturing company is looking for an Accounts Payable Clerk to maintain the purchase ledger and manage supplier payments. Responsibilities include matching invoices, bank reconciliations, and preparing reports. Ideal candidates will have prior experience in a similar role and good IT skills, particularly with Sage 200 and MS Office. Strong communication and attention to detail are essential. Interested applicants may apply to a representative via email or through the company website.

Qualifications

• Experience in accounts payable role is essential.
• Familiarity with Sage 200 or other accounting packages is a plus.
• Articulate, literate, and numerate skills required.

Responsibilities

• Maintain the purchase ledger in all aspects.
• Reconcile supplier statements and manage accounts payable.
• Perform bank reconciliations for company bank accounts.

Skills

Good IT skills

Excellent communication skills

Attention to detail

Tools

Sage 200

MS Office

Job description

Company

We are a UK sales and manufacturing company operating within the construction industry and home improvement sector. Established 30 years ago the company enjoy a multimillion-pound turnover with representation in the UK, across Europe, Ireland and the US.

Job

The purpose of this role is to maintain the purchase ledger in all aspects as well as the entry and reconciliations of bank transactions and other ad-hoc administrative tasks.

Reporting to the Group Financial Director, responsibilities will include:

• Matching/ part matching purchase invoices to purchase orders, sending them on for approval and maintaining a record of invoices which are out of approval
• Entering approved purchase invoices and credit notes on to Sage 200
• Managing accounts payable for all suppliers, reconciling supplier statements and providing a weekly pay run report to the Financial Director
• Liaising with suppliers regarding any queries keeping an eye for any possible duplications
• Making interim and ad hoc payments for employee expenses/ urgent supplier payments for authorisation by the management accountant
• Allocating supplier payments on Sage 200
• Bank reconciliation for all company bank accounts
• Posting and reconciling company credit card statements, presenting statements and receipts to the company Management Accountant and fully references with the split of VAT back to the credit card statement
• Preparation of weekly management information report and submission to the management accountant for approval before sending to the board of directors
• Sending weekly remittances to suppliers following BACs payments
• Maintain beneficiaries and input of BACs payments to the online banking systems
• Make payments of PAYE/ CIS tax and national insurance contributions to HMRC
• Prepare outstanding supplier invoice listing and email to the management team
• Keeping the filing of accounting records up to date
• Dealing with incoming calls and providing general reception duties as required

Person

We are seeking someone who has previous experience in a similar role and has the following skills and attributes.

• Candidates must have good IT skills, be familiar with MS Office.
• Excellent communication skills be articulate, literate and numerate
• Ideally previous experience of Sage 200 however other Accounting packages will also be considered.
• Outstanding attention to detail
• We are seeking someone with previous experience within an accounts payable role

How to Apply

Please apply to Gemma Turp through our website or alternatively, you can email a copy of your CV to [e-mail].

We aim to respond with specific feedback to every applicant via email within 14 days. However, as we are a small two-person independent agency, if we are extremely busy this may take longer. If you would like feedback sooner, then feel free to contact us via email and we will come back to you ASAP.

GDPR

Please note that all applications and enquiries are treated in the strictest of confidence. As part of our GDPR compliance, your CV and contact details will not be held by us for longer than 30 days unless written consent to do so is requested and obtained. Your CV and contact details will never be shared by us with a 3rd party unless specific consent has been obtained to do so. For more information on our privacy policies and how we comply to the GDPR then please visit our website and click on our privacy policy at the bottom of the page.