Purchase Ledger Assistant

AJ Connect; City of Edinburgh; Hybrid; GBP 22,000 - 23,000; Full time

Job summary

A leading charitable organisation in Scotland seeks a Purchase Ledger Assistant for a 6-month FTC with potential for permanency. This role requires strong communication and organisational skills, with responsibilities including processing invoices, supplier reconciliations, and query management. The ideal candidate will have basic VAT knowledge and be self-motivated, working within a collaborative team to ensure effective operations. A hybrid working model is offered in Edinburgh.

Qualifications

• Strong communication skills and confidence to serve internal customers and external suppliers.
• Strong organisational skills with the ability to prioritise workload.
• Basic knowledge of VAT and willingness to develop it.
• Ability to work under pressure and manage change.
• Self-motivated with the initiative to identify opportunities.
• Sound knowledge of supplier statement reconciliations.

Responsibilities

• Process supplier invoices accurately and timely.
• Perform supplier statement reconciliations.
• Ensure invoices and credit notes are processed accurately.
• Manage supplier queries and ensure timely resolution.
• Interact with other departments for smooth operations.
• Develop and maintain controls in the purchase ledger.
• Run Pay Runs when required.
• Monitor the Ledger Email Inbox.

Skills

Strong communication skills

Organisational skills

Knowledge of VAT

Ability to manage pressure

Self-motivated

Supplier statement reconciliations

Job description

Role: Purchase Ledger Assistant

Company Type: Charitable Organisation

Contract Type: 6 month FTC (Potential to go permanent after)

Location: Edinburgh/Hybrid

Salary: £22,000-23,000

AJ Connect is proud to be partnering with one of Scotland’s leading and largest charitable organisations to appoint an Interim Purchase Ledger Assistant. The organisation’s purpose is to protect, care for, share and speak up for Scotland’s magnificent heritage. Staff and volunteers come from a wide variety of backgrounds, bringing a diverse range of skills and talents.

Reporting to the Purchase Ledger Supervisor, the postholder is required to support them in delivering a programme of work that meets the Purchase Ledger Team’s objectives and secures a strong position going into the next financial year.

Who you are:

• You have strong communication skills and confidence, demonstrating the ability to serve internal customers and external suppliers with courtesy and diplomacy
• You have strong organisational skills, ability to prioritise workload and deadlines
• You have basic knowledge of VAT and willingness to develop VAT knowledge
• You can work under pressure, manage change and deliver within tight deadlines without compromising accuracy of work
• You are self-motivated with a proactive approach to work, ability to take initiative & identify opportunities and to accept challenges and responsibility
• You have sound knowledge of supplier statement reconciliations.

What you will be responsible for:

• Working within a team of 5, ensuring that delegated supplier invoices are processed accurately and in a timely manner
• Supplier statement reconciliations – debit balances to be addressed
• Ensuring invoices and credit notes are timeously and accurately processed
• Management of supplier queries, ensuring timely resolution
• Interaction with other departments/properties/Trust members to ensure smooth running of the PL department
• Develop and maintain appropriate controls and processes in the purchase ledger.
• Running Pay Runs when required
• Monitoring of Ledger Email Inbox on a rota system.

If you are interested in this opportunity or know someone in your network who would be suitable, please click ‘Apply’ and one of the AJ Team will be in contact with you!