Property Administrator

Cobalt Consulting (UK) Ltd; Glasgow; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading property management business is seeking an experienced Property Administrator to provide vital support to a team of surveyors in Glasgow, Scotland. The ideal candidate will play a critical role in managing client reporting, coordinating tasks, and delivering excellent administrative support. This dynamic position requires strong organisational skills, proficiency in Microsoft Office, and excellent communication abilities. The role offers a comprehensive benefits package to the successful candidate.

Benefits

Private medical insurance

25 days annual leave plus holidays

Gym discounts

Access to a vibrant internal culture

Qualifications

• Educated to GCSE level (or equivalent), including English and Mathematics.
• Strong organisational abilities and attention to detail.
• Excellent written and spoken communication skills in English.

Responsibilities

• Produce monthly client property reports, extracting data from internal systems.
• Manage diaries, book meetings, and coordinate catering.
• Provide general team administrative support including call handling and filing.

Skills

Organisational abilities

Attention to detail

Communication skills

Microsoft Office proficiency

Education

GCSE level (or equivalent)

Job description

A leading property management business is seeking a highly organised and experienced Property Administrator to support a team of surveyors. This individual will play a vital role in delivering comprehensive administrative services, ensuring the smooth operation of client reporting, internal coordination, and team support across a range of tasks.

This is an excellent opportunity for a detail-oriented professional who thrives in a dynamic environment and is confident managing varied responsibilities with a proactive and flexible approach.

Key Responsibilities

• Produce monthly client property reports, extracting financial and tenancy data from internal systems and updating tenancy schedules.
• Support the creation of utility data reports and associated visualisations.
• Liaise with Facilities Management teams and onsite personnel to update environmental and risk reports.
• Coordinate with client legal representatives regarding lease assignments, licences, and tenancy changes.
• Ensure contact and reporting information is accurate and current.
• Format, print, and bind professional reports and presentations.
• Prepare monthly dashboard updates and assist with formatting charts, graphs, and slides.
• Calculate and issue management fees; manage periodic fee reviews and support aged debt recovery.
• Set up new clients in internal systems and carry out KYC checks on new and renewing accounts.
• Maintain up-to-date and compliant Quality Assurance records.
• Prepare insurance apportionments and supporting documentation.
• Draft correspondence, meeting minutes, reports, and spreadsheets.
• Manage diaries, book meetings, coordinate catering, and arrange occasional travel.
• Provide general team administrative support, including call handling, post distribution, filing, and record maintenance.
• Coordinate and code supplier invoices and update tenant information.
• Interpret commercial lease agreements, including those governed by Scottish law, to extract relevant data.
• Consolidate and track monthly internal reporting across the team.

Candidate Profile

Qualifications & Skills

• Educated to GCSE level (or equivalent), including English and Mathematics.
• Excellent written and spoken communication skills in English.
• Strong organisational abilities and attention to detail.
• Proficiency in Microsoft Office and the ability to quickly learn bespoke internal systems.

Experience

• Prior experience in a similar administrative or coordination role, ideally within a property or professional services environment.
• Familiarity with commercial property management is desirable but not essential.

Benefits

The successful candidate will enjoy a comprehensive benefits package, which includes:

• Health & Wellbeing: Private medical insurance, 25 days annual leave plus public holidays (with the option to buy 5 extra days), health screenings, gym discounts, wellbeing support, cycle-to-work scheme, and eye care vouchers.
• Lifestyle & Culture: Travel and retail discounts, travel insurance, concierge services, kids pass, golf card, and access to a vibrant internal culture including sports, charity events, and social activities.
• Financial Support: Competitive pension scheme, life assurance (8x basic salary), long-term disability cover, interest-free season ticket loan, discretionary bonus scheme, share incentive plan, and access to mortgage and financial advice.

Equality & Inclusion

The company is committed to fostering an inclusive and supportive working environment. Applications are encouraged from individuals of all backgrounds, identities, and abilities. Equal opportunity is a core value, and all employment decisions are made without discrimination.