Project Support Coordinator

Careys; St Andrews; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Excellent Salary

Employee Benefit scheme

Travel costs reimbursed

On-the-job training

40-hour week

26 days holiday + 8 bank holidays

Job summary

Careys is seeking a Project Support Coordinator to act as the operational backbone of a live construction project in Fife. This fixed-term, full-time role supports labour, plant, materials and compliance while working closely with engineers, commercial teams and project leadership on a busy site.

You will manage weekly labour data, coordinate onboarding with HR, oversee equipment tracking and handle material requisitions.

Qualifications

• Strong organisational skills and attention to detail are essential.
• Experience coordinating projects on site or in a fast-paced environment is preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook) is required.
• Experience with Time & Attendance or payroll data handling is desirable.

Responsibilities

• Manage weekly labour and payroll data using Time & Attendance systems
• Coordinate onboarding with HR, ensuring compliance with H&S and legal requirements
• Oversee plant hire, off-hire and asset tracking using Coins and AssetTagz
• Raise and track material requisitions; manage goods receipting and resolve delivery issues
• Monitor site consumables and supplies; maintain environmental records
• Produce accurate reports for project and commercial teams
• Provide day-to-day coordination support to the project team; arrange travel and logistics

Skills

Organisational skills

Attention to detail

Project coordination

Microsoft Office

Site environment experience

Driving licence

Time & Attendance systems

Tools

Coins

AssetTagz

Job description

Project Support Coordinator

Department: Project Support (Site Administration)

Employment Type: Fixed Term - Full Time

Location: Fife

Description

You’ll be the operational backbone of a live construction project, supporting the project team to keep labour, plant, materials and compliance running smoothly. This is not a passive admin role. You’ll be at the centre of site activity, working closely with engineers, commercial teams and project leadership to keep the job moving.

What you will be doing:

Labour & Workforce

• Manage weekly labour and payroll data using Time & Attendance systems
• Coordinate new starter onboarding with HR, ensuring compliance with H&S and legal requirements
• Plant & Equipment
• Oversee plant hire, off-hire and asset tracking using Coins and AssetTagz
• Support operational teams with plant requirements and issue resolution

Materials & Procurement

• Raise and track material requisitions
• Manage goods receipting and resolve invoice or delivery issues
• Monitor consumables and site supplies

Compliance & Reporting

• Maintain environmental and waste records in line with legislation
• Track workforce training and competency records
• Produce accurate and timely reports for project and commercial teams

Project Support

• Provide day-to-day coordination support to the project team
• Arrange travel, accommodation and logistics where required

Why this role matters

You’ll keep the day-to-day project administration and coordination accurate, organised and under control, enabling the project team to focus on delivery.

What you will bring:

• Strong organisational skills and attention to detail
• Confidence working in a fast-paced site environment
• Ability to manage multiple priorities and deadlines
• Good working knowledge of Microsoft Office
• Experience in construction or site-based roles is beneficial
• Full UK driving licence and vehicle (required)

Benefits:

• Excellent Salary
• Employee Benefit scheme
• Travel costs reimbursed
• On-the-job training
• Working week: Monday - Friday 8.30am - 5.30pm (40 hours)
• 26 days holiday + 8 bank holidays