Admin Support

Rullion; Hull and East Yorkshire; On-site; GBP 16,000 - 23,000; Full time

Benefits offered by this job

PPE provided by client

H&S on site

Job summary

Rullion is recruiting for a full-time Admin Support at Alexandra Dock, Hull. The role covers Vehicle & Plant Maintenance, Health & Safety, Port Operations, Office Management and Real Estate administration.

The role is varied, hands-on and requires meticulous record-keeping and cross-team communication. You will coordinate multiple admin tasks, maintain trackers and documents, and provide comprehensive support to the Office Manager and Safety Committee.

Qualifications

• Highly organised with excellent attention to detail.
• Confident managing multiple tasks and priorities.
• Proactive and comfortable chasing actions through to completion.
• A strong communicator who can work effectively with different teams.
• Confident using Microsoft Office, SharePoint, Microsoft Forms and Excel.
• Comfortable maintaining trackers, records and documentation.
• Able to work independently while also being a supportive team player.
• Professional, reliable and committed to maintaining high standards.

Responsibilities

• Coordinate MOTs, servicing and vehicle maintenance requirements.
• Record and report vehicle faults and defects.
• Track vehicle damage and upload supporting images to SharePoint.
• Arrange repairs and follow up on outstanding maintenance issues.
• Record and monitor pre-use equipment checks.
• Track and maintain LOLER certification records.
• Keep the plant downtime tracker updated.
• Report faults and coordinate repair bookings.
• Prepare, distribute and print Safety Committee meeting minutes.
• Provide administrative support to the Safety Committee and assist with team communications.
• Ensure safety documentation on iPads and SharePoint is current and up to date.
• Coordinate management drills and prepare drill reports.
• Create and maintain team rotas, working alongside the Logistics Coordinator and Office Manager.
• Input holiday and overtime requests onto relevant trackers.
• Create and upload DPRs to SharePoint.
• Create Super User certificates, upload them to SharePoint and distribute them as required.
• Produce and circulate weekly reports.
• Maintain load-out blade sheets.
• Complete container inventory checks and coordinate stock replenishment.
• Create Microsoft Forms when required.
• Maintain training and development information through Power BI.
• Provide administrative support to the Office Manager.
• Order office equipment, stationery and supplies.
• Order and track PPE.
• Maintain Tiffs, fuel and blade sheet trackers.
• Take and distribute meeting minutes when required.
• Maintain the Real Estate tracker and add new jobs as required.
• Attend weekly meetings.
• Monitor outstanding jobs and proactively follow up to ensure actions are completed.

Skills

Attention to detail

Microsoft Office

SharePoint

Excel

Tools

Power BI

SharePoint

Job description

Rullion is looking to recruit for a full time Admin Support for our of global leading renewable clients

• Admin Support


• ASAP Start


• 3 months initially (possible Temporary to permanent )


• Inside IR35


• £14 +PH


• Location : Alexandra Dock, Hull

About the Role

We are looking for a highly organised, proactive and detail-focused Admin Support Coordinator to join our team and provide essential administrative support across Vehicle & Plant Maintenance, Health & Safety, Port Operations, Office Management and Real Estate.

This is a varied and hands-on role, ideal for someone who enjoys keeping things organised, communicating with different teams and ensuring that important records, trackers and documentation are always accurate and up to date.

Key Responsibilities

Vehicle Maintenance

• Coordinate MOTs, servicing and vehicle maintenance requirements.


• Record and report vehicle faults and defects.


• Track vehicle damage and upload supporting images to SharePoint.


• Arrange repairs and follow up on outstanding maintenance issues.

Plant & Maintenance

• Record and monitor pre-use equipment checks.


• Track and maintain LOLER certification records.


• Keep the plant downtime tracker updated.


• Report faults and coordinate repair bookings.

Health & Safety

• Prepare, distribute and print Safety Committee meeting minutes.


• Provide administrative support to the Safety Committee and assist with team communications.


• Ensure safety documentation on iPads and SharePoint is current and up to date.


• Coordinate management drills and prepare drill reports.

Port Team Administration

• Create and maintain team rotas, working alongside the Logistics Coordinator and Office Manager.


• Input holiday and overtime requests onto relevant trackers.


• Create and upload DPRs to SharePoint.


• Create Super User certificates, upload them to SharePoint and distribute them as required.


• Produce and circulate weekly reports.


• Maintain load-out blade sheets.


• Complete container inventory checks and coordinate stock replenishment.


• Create Microsoft Forms when required.


• Maintain training and development information through Power BI.

Office Management Support

• Provide administrative support to the Office Manager.


• Order office equipment, stationery and supplies.


• Order and track PPE.


• Maintain Tiffs, fuel and blade sheet trackers.


• Take and distribute meeting minutes when required.

Real Estate Support

• Maintain the Real Estate tracker and add new jobs as required.
  
• Attend weekly meetings.
  
• Monitor outstanding jobs and proactively follow up to ensure actions are completed.
  

What We're Looking For

We're looking for someone who is:

• Highly organised with excellent attention to detail.


• Confident managing multiple tasks and priorities.


• Proactive and comfortable chasing actions through to completion.


• A strong communicator who can work effectively with different teams.


• Confident using Microsoft Office, SharePoint, Microsoft Forms and Excel.


• Comfortable maintaining trackers, records and documentation.


• Able to work independently while also being a supportive team player.


• Professional, reliable and committed to maintaining high standards.

Why Join Us?

This is a fantastic opportunity to take on a varied and highly visible administrative role, supporting several key areas of the operation. You'll work closely with teams across the business and play an important part in keeping our operations, compliance, maintenance and administration running smoothly.

If you're organised, proactive and enjoy being the person who keeps everything moving, we'd love to hear from you.

PPE provided by client . H&S on site and first day induction. Hazards asscocaited with site such as trips slips and falls

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.