Senior Site Co-Ordinator

Millbank Holdings; Mold; On-site; GBP 32,000 - 42,000; Full time

Job summary

Millbank Holdings Ltd is seeking a highly organised Senior Site Coordinator to oversee day-to-day site administration and document control on a busy construction site. You will act as the central point of contact for visitors, contractors and stakeholders, ensuring smooth coordination with project teams.

Responsibilities include maintaining records, inductions, travel arrangements, raising purchase orders, processing invoices and supporting HSE documentation and audits.

Qualifications

• Proven experience in site administration or site coordination roles.
• Strong organisational skills with ability to manage multiple priorities.
• Experience with document control systems and administrative processes.
• Proficiency in Word, Excel, and Outlook.
• Excellent communication with site teams, contractors and stakeholders.

Responsibilities

• Provide administrative support to the Project Manager and site team.
• Act as main contact for visitors, contractors and stakeholders.
• Maintain site records, inductions, and attendance logs.
• Coordinate meetings, briefings, training and travel.
• Raise purchase orders, track deliveries, and liaise with finance.
• Maintain project documentation and ensure audit readiness.
• Support HSE documentation, inductions, and training records.

Skills

Site coordination

Organisational skills

MS Office

Communication

Problem-solving

Tools

Document control systems

Job description

The Opportunity

We are seeking a highly organised and proactive Senior Site Coordinator to support the day-to-day operations of a busy construction site. This is a critical role focused on ensuring the smooth running of site administration, document control, and coordination between site teams, contractors, and project stakeholders. The successful candidate will act as the central point of contact for all administrative activities on site.

Your duties and responsibilities will be:

Site Administration & Coordination

• Provide administrative support to the Project Manager and site team.
• Act as the main point of contact for visitors, contractors, and stakeholders.
• Maintain site records, personnel registers, inductions, and attendance logs.
• Coordinate meetings, site briefings, training requirements, and travel arrangements.
• Manage day-to-day site administration, including IT requests, PPE, office facilities, and onboarding of new personnel.
• Ensure the site office is fully operational and appropriately resourced.

Document Control

• Maintain and manage project documentation in line with company procedures.
• Control and distribute drawings, reports, permits, and technical documents.
• Ensure documents are accurate, compliant, and readily accessible for audits.

Health & Safety Compliance

• Support the administration of HSE documentation, inductions, and training records.
• Maintain incident logs, permits, and compliance records.
• Assist with site audits and regulatory requirements.

Commercial & Procurement Support

• Raise purchase orders and track site deliveries.
• Process invoices and liaise with finance teams.
• Maintain records relating to site costs and budgets.

It’s great if you also have the following:

• Proven experience in a site administration or site coordination role, ideally within construction, engineering, energy, manufacturing, or major infrastructure projects.
• Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Experience using document control systems and established administrative processes.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Excellent communication and interpersonal skills, with the ability to engage effectively with site teams, contractors, and stakeholders.
• A proactive and professional approach, with strong attention to detail and problem-solving abilities.

Millbank Holdings Ltd is an equal opportunities employer committed to creating an inclusive and diverse workforce. We welcome applications from all suitably qualified individuals, regardless of background, and encourage candidates from underrepresented groups to apply.

We are proud to be a member of the Disability Confident Scheme, and we are committed to ensuring an accessible and supportive recruitment process for everyone. If you require any adjustments at any stage, please let us know and we’ll do our best to accommodate.

Millbank operates as both an Employment Agency and an Employment Business