Project Secretary

First Recruitment Group; Talacre; On-site; GBP 22,000 - 28,000; Full time

Job summary

First Recruitment Group is seeking a Project Secretary to support a major energy infrastructure project in Talacre on a 12-month fixed-term contract. The role requires on-site presence and heavy coordination within the Project Management team.

The ideal candidate will have 2–5 years of project secretarial experience in an international setting, be proficient in MS Office, and possess fluent language skills. Strong organizational abilities and attention to detail are essential.

Qualifications

• 2-5 years of experience in a Project Secretary/secretarial role in an international environment.
• Energy sector experience is desirable.
• Proficient in Microsoft Office applications.
• Fluent spoken and written foreign language skills.
• Excellent organizational and administrative abilities.
• Strong communication and attention to detail.

Responsibilities

• Receive and screen telephone calls and/or visitors.
• Draft incoming and outgoing correspondence and emails.
• Organise archives and document management (paper/electronic).
• Prepare reports and presentations using appropriate software.
• Occasionally attend meetings, take notes and write reports.
• Arrange international travel, including complex itineraries and expenses.
• Check passport and visa requirements and arrange paperwork.
• Prepare orders for stationery and office supplies.

Skills

Microsoft Office

Attention to detail

Organisational skills

Communication skills

Fluent foreign language(s)

Job description

Keep a major energy infrastructure project running smoothly with your exceptional organisational and administrative skills!

Our Client has a requirement for a Project Secretary, who will be required to work on a 12-month contract basis, on site in Talacre.

Role Purpose:

• Provide secretarial and organisational support within the Project Management department.
• Guarantee general secretarial duties and ensure an efficient service to the Project Team.
• Support the successful delivery of a major Energy Carriers project.

Job Role Responsibilities:

• Receive and screen telephone calls and/or visitors.
• Draft incoming and outgoing correspondence, compose and type letters and action emails.
• Organise archives and file correspondence and documentation (paper and electronic), using integrated systems and applications if required.
• Support the preparation of reports and presentations using appropriate software.
• Occasionally attend meetings, take notes and write reports.
• Arrange international travel, including handling complex itineraries and processing expenses.
• Check passport and visa requirements and arrange necessary paperwork.
• Prepare orders for materials required for office activities (stationery, etc.).

Experience / Skills / Knowledge / Qualifications:

• 2-5 years' experience in a Project Secretary role or similar activities within an international environment.
• Experience within the energy sector is desirable.
• Proficient in Microsoft Office applications.
• Fluent spoken and written foreign language skills.
• Excellent organisational and administrative abilities.
• Strong communication skills and attention to detail.

Company information

At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates. We actively recruit at all levels and this is a superb opportunity for a Project Secretary looking for new employment. As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included.