Project Administrator

Ceto Talent; Talacre; On-site; GBP 43,000 - 46,000; Full time

Job summary

Ceto Talent is recruiting a Project Secretary on behalf of a major Liverpool Bay Carbon Capture & Storage construction project. This long-term, on-site role supports day-to-day administration and secretarial duties in a large-scale energy infrastructure project.

Responsibilities include correspondence, document control, travel arrangements, and meeting support. Requires 5.5-day week availability; target start ASAP. Location: Talacre, North Wales.

Qualifications

• Previous experience as a Project Secretary or Project Administrator on major projects.
• Proficient in Microsoft Office and handling project documents.
• Willing to commit to 5.5 days per week, including Saturday mornings.

Responsibilities

• Receive and screen telephone calls and visitors.
• Draft incoming and outgoing correspondence, including letters and emails.
• Organise archives and maintain project correspondence and documentation.
• Support preparation of reports, presentations and other project documents.
• Occasionally attend meetings and prepare minutes.
• Arrange international travel and process expenses.
• Check passport/visa requirements and arrange paperwork.
• Prepare orders for office and project supplies.

Skills

Secretarial skills

Communication

Microsoft Office

Tools

MS Office

Job description

• * Contract: Initial 12-month contract, with the project expected to continue until the end of 2028
• * Pay Rate: £16-£17 per hour PAYE
• * Working Pattern: Full-time, 5.5 days per week on site (9-10 hours per day on average - Monday to Friday / 5-6 hours Saturday Morning)
• * IR35: Inside IR35 / PAYE
• * Location: Talacre, North Wales
• * Project: Major Liverpool Bay Carbon Capture & Storage construction project
• * Start Date: As soon as a successful candidate is identified

Ceto Talent is hiring on behalf of our client for a Project Secretary to support a major Liverpool Bay Carbon Capture & Storage construction project. This is a long term position on a major UK energy transition project, with scope to continue until 2028.

As Project Secretary, you will provide secretarial and organisational support to a major Carbon Capture & Storage construction project at Liverpool Bay.

You will provide day-to-day administrative support to the Project and Client teams, ensuring an efficient service across a large-scale, long-term energy infrastructure and construction project.

Role Responsibilities:

• * Receive and screen telephone calls and visitors.
• * Draft incoming and outgoing correspondence, including letters and emails.
• * Organise archives and maintain project correspondence and documentation, both paper and electronic, using integrated systems and applications where required.
• * Support the preparation of reports, presentations and other project documentation using appropriate software.
• * Occasionally attend meetings, take notes and prepare meeting reports or minutes.
• * Arrange international travel, including complex itineraries, and process associated expenses.
• * Check passport and visa requirements and arrange the necessary paperwork.
• * Prepare orders for materials required for office and project activities, including stationery and general supplies.

What are we looking for?

Experience: Previous experience working as a Project Secretary, Project Administrator or similar, ideally supporting major construction, engineering or infrastructure projects.

Experience within the Energy, Oil & Gas, Carbon Capture, Engineering or Construction sectors would be advantageous but not essential.

IT Skills: Good working knowledge of the Microsoft Office package, including Word, Excel, PowerPoint and Outlook.

Languages: Strong written and verbal communication skills, with the ability to confidently communicate across multidisciplinary project teams and within an international working environment.

Candidates must be available 5.5 days per week, with the Saturday morning shift as and when required.