Project Secretary

UTM Consultants; Talacre; On-site; GBP 22,000 - 28,000; Full time

Job summary

UTM Consultants in Talacre, North Wales, seeks a Project Secretary for a 1-year assignment to support the Liverpool Bay Carbon Capture project with secretarial and organizational duties.

You will screen calls, draft correspondence, manage archives, assist with reports and presentations, arrange international travel and visas, and handle office supplies.

Qualifications

• Experience: 2-5 years with a Project secretary role or activities in an international context, ideally within the energy sector.
• Languages: Know and use spoken and written appropriate foreign languages fluently.

Responsibilities

• Receive and screen telephone calls and/or visitors.
• Draft incoming and outgoing correspondence, compose and type letters and actions emails.
• Organize archives and file correspondence and documentation, paper and electronic.
• Support the preparation of reports and presentations using appropriate software.
• Occasionally attend meetings, take notes and write reports.
• Arrange international travel, handling complex itineraries and process expenses.
• Check Passport and Visa requirements and arrange necessary paperwork.
• Prepare the order for all materials necessary to office activities.

Skills

Languages

Organizational skills

Job description

UTM Consultants are looking for a Project Secretary in Talacre, North Wales for 1 year.

As a Project Secretary you will provide secretarial and organizational support to the Liverpool Bay Carbon Capture project. You will guarantee general secretarial duties and ensure an efficient service to the Project / Client Team.

Here below are your responsibilities:

• Receive and screen telephone calls and/or visitors
• Draft incoming and outgoing correspondence, compose and type letters and actions e-mails
• Organize archives and file correspondence and documentation (paper and electronic), using integrated systems and applications if required
• Support the preparation of reports and presentations using appropriate software
• Occasionally attend to meetings, take notes and write reports
• Arrange international travel, handling also complex itineraries and process expenses
• Check Passport and Visa requirements and arrange necessary paperwork
• Prepare the order for all the materials necessary to office activities (stationery, etc.)

What are we looking for?

• Experience: 2-5 years with a Project secretary role or activities in an international context, ideally within the energy sector
• Languages: Know and use spoken and written appropriate foreign languages fluently