Project Secretary

NRL; Talacre; On-site; GBP 21,000 - 34,000; Full time

Job summary

NRL is recruiting on behalf of a client for an experienced Project Secretary to support a major energy project at Point of Ayr, Talacre. This long-term contract runs to the end of 2028 and is fully site-based.

You will handle calls, drafting, filing, travel coordination, minutes, and secretarial support for a busy project team, with strong MS Office skills essential.

Qualifications

• Mandatory experience as a Project Secretary, Project Administrator, Executive Assistant or Project Support Coordinator.
• 2–5 years in an international project environment is preferred.
• Strong MS Office skills (Word, Excel, PowerPoint, Outlook) and excellent communication.

Responsibilities

• Manage incoming calls and visitors.
• Draft correspondence, letters and emails.
• Maintain project filing systems (electronic and paper).
• Prepare reports, presentations and project documentation.
• Attend meetings, take minutes and produce reports.
• Coordinate international travel and itineraries.
• Process travel expenses and manage confidential information.
• Provide comprehensive secretarial support to the project team.

Skills

Communication

Organisation

Travel coordination

Administrative support

Tools

Word

Excel

PowerPoint

Outlook

Job description

Project Secretary Point of Ayr, Talacre (CH8 9RD) Contract until the end of 2028 Competitive PAYE Hourly Rate (Applicants invited to state their required rate) NRL are recruiting on behalf of our client for an experienced Project Secretary to support a major energy project based at Point of Ayr, Talacre. This is a long-term contract opportunity offering stability through to the end of 2028, working within a busy project environment. This is a fully site-based position and would suit a highly organised administrator or project support professional with previous experience supporting large-scale engineering, construction or energy sector projects.

Key Responsibilities

• Managing incoming telephone calls and visitors
• Drafting correspondence, letters and emails
• Maintaining organised project filing systems, both electronic and paper-based
• Supporting the preparation of reports, presentations and project documentation
• Attending meetings when required, taking minutes and producing reports
• Coordinating international travel and complex itineraries
• Processing travel expenses
• Checking passport and visa requirements and arranging necessary documentation
• Ordering office supplies and supporting day-to-day office administration
• Providing comprehensive secretarial and organisational support to the project team

What We're Looking For

• Previous experience as a Project Secretary, Project Administrator, Executive Assistant or Project Support Coordinator
• Ideally 2-5 years' experience within an international project environment
• Experience supporting engineering, construction, energy or industrial projects would be advantageous
• Strong Microsoft Office skills, including Word, Excel, PowerPoint and Outlook
• Excellent communication and organisational skills
• Ability to manage multiple priorities and work effectively in a fast-paced project environment
• Experience coordinating travel and managing confidential information

Working Pattern

Monday to Friday Saturday mornings when required. Fully site-based role (no hybrid or home working available).

Important Information

Contract position until the end of 2028 IR35 Status: Inside IR35 Applicants must have the permanent right to work in the UK Unfortunately, sponsorship is not available for this position.

We welcome applications from every walk of life and are committed to diversity within the industries we support, as a certified Inclusive Recruiter and Armed Forces friendly employer.