Project Proposal Coordinator

Universal Business Team; Crawley; On-site; GBP 27,000 - 35,000; Full time

Job summary

A dynamic company seeks a Project Proposal Coordinator in Crawley to manage and enhance the proposal process, ensuring precision and a high-quality client experience. The ideal candidate will thrive in a fast-paced environment, demonstrating strong communication and organizational skills. Join a supportive team focused on professional growth and collaborative success.

Benefits

Company Bonus Scheme

Team-Focused Culture

Professional Growth Opportunities

Qualifications

• Excellent verbal and written communication skills.
• Organized and calm under pressure.
• Detail-oriented with practical IT skills.

Responsibilities

• Manage the proposal process from first enquiry to final submission.
• Draft, format, and proofread professional proposal documents.
• Collaborate with various internal teams to ensure accurate submissions.

Skills

Customer-first attitude

Team collaboration

Verbal communication

Written communication

Organizational skills

Detail orientation

Proficiency in MS Outlook

CRM skills

Tools

MS Outlook

CRM systems

Job description

Salary: £27,000 - £35,000
Hours: Monday to Friday, 7:30am – 4:30pm
Benefits: Company Bonus Scheme | Team-Focused Culture | Professional Growth Opportunities

Are you detail-oriented, organised, and ready to play a key role in a fast-paced operational team? We are seeking a proactive Project Proposal Coordinator to join a dynamic environment where precision, collaboration, and customer focus are at the heart of everything.

In this key role, you’ll bring structure, accuracy, and a personalised touch to each proposal, helping our Client deliver a seamless client experience from initial enquiry through to submission.

You’ll be working on bespoke, design-led projects, ensuring proposals meet both technical specifications and client expectations. This role is ideal for someone who’s calm under pressure, highly organised, and passionate about excellent customer service.

Key Responsibilities:

• Manage the proposal process from first enquiry to final submission
• Review RFPs, door schedules, and architectural drawings (full training provided)
• Use pricing tools to prepare accurate estimates and cost breakdowns
• Gather and integrate supplier quotes quickly and accurately
• Draft, format, and proofread professional proposal documents
• Ensure all submissions meet project and client requirements
• Maintain a well-organised library of templates, proposals, and materials
• Keep CRM records accurate and up to date
• Respond promptly to queries and coordinate with internal teams
• Collaborate with sales, suppliers, and other departments to deliver timely, aligned proposals
• Identify value-engineering opportunities to support our profit targets
• Stay on top of deadlines and contribute to continuous process improvements

What We’re Looking For:

• A customer-first attitude with strong team collaboration skills.
• Excellent verbal and written communication abilities.
• A calm, organised approach under pressure
• Proficiency in MS Outlook and CRM systems.
• Strong practical and IT skills - detail matters here.

You’re someone who enjoys making sense of layered information and turning it into clear, thoughtful proposals. You like finding creative solutions, communicating clearly, and helping create a positive experience for clients. If that sounds like you, this role is a great opportunity to grow your skills and be part of a supportive, forward-thinking team.

Ready to take the next step?