Project Officer Estimator

Warwick; Coventry; Hybrid; GBP 36,000 - 46,000; Full time

Benefits offered by this job

Pension scheme

Holiday allowance + Christmas closure

Learning and development opportunities

Employee savings program

Parental leave policy

Onsite childcare facilities

Job summary

The University of Warwick’s Estates team seeks an experienced administrator to support Minor Works projects, handling costing, procurement, and documentation for small refurbishments and space moves in line with university standards.

You will manage directly employed labour, schedule maintenance tasks, oversee contractors, and help develop procedures within the Estates Maintenance Strategy to ensure safety and compliance.

Qualifications

• Experience in end-to-end administration for minor works projects.
• Ability to cost, procure and document works to university standards.
• Knowledge of statutory, health and safety policies (COSHH, risk assessments).
• Experience managing directly employed labour and coordinating contractors.

Responsibilities

• Manage directly employed labour day-to-day per university policy.
• Prioritise and schedule statutory, planned, and defect repairs.
• Organise deployment of labour and engage specialist contractors as needed.
• Monitor service quality to ensure compliance with legislation and standards.
• Contribute to development of procedures within Estates Maintenance Strategy.

Skills

Budgeting

Cost estimation

Procurement

Project administration

Contract management

Tools

COSHH assessments

Risk assessments

Job description

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Department: Estates - Maintenance Operations - Building Fabric

Contract Type: Indefinite

Hours: Full-time (1.0 FTE)

Closing Date: Tuesday 29th September 2026

Full time Salary Range: £35,608.00- £46,049.00 per annum

About the Role

Under the direction of the Minor Works Manager and working with other members of the Maintenance Management Team, provide end-to-end administration, estimating, and commercial support for a portfolio of Minor Works projects typically but not limited or specific to; small refurbishments, repairs, compliance works, and space moves. Ensure works are accurately costed, procured in line with procedures, delivered to programme, and documented in accordance with university standards.

The Minor Works Team delivers small and medium sized project works, supporting Maintenance, Projects and reactive works across the campus. Minor works will also work with core teams on summer work programmes, life cycle works and client-based requests, such as refurbishments, refits and repurposing.

For details on the experience and skills required, please refer to the job description (link here) .

About You

You will manage the directly employed labour on a day-to-day basis in accordance with university policies and guidance for staff management, provide clear direction on maintenance standards. Prioritise and schedule statutory, planned, defect repairs, minor works and organise and deploy directly employed labour, engage specialist contractors as required, monitor service quality of completed works to comply with all necessary legislation and to the University's accepted standards. You will assist with development of procedures and processes to contribute to the Estates Maintenance Strategy in support of the Universities Strategic Asset Management Plan, carry out Safe Systems of works e.g., Risk Assessments, COSHH assessments and ensure compliance, carry out and record regular H&S inspections as defined by the Maintenance Management Team and implement closure of actions. Carry out regular dip checks on staff performance. You will assist in the production and evolution of apprentice training program. Implement training program and monitor progress both practically and academically. Provide support and mentoring for all apprentices working within the section.

About the Department

The University of Warwick offers an amazing campus and leading research facilities with an ambitious£1BNgrowth plan, over the next ten years.Joining a team of highly experienced and technical operators, you will be the lead for external suppliers and liaise with all departments to ensure a cohesive approach.

We will provide you with a great range of benefits, which include:

• an attractive pension scheme
• a generous holiday allowance plus Christmas closure
• excellent learning and development opportunities
• savings on a wide range of products and services
• a generous maternity/paternity/adoption/parental leave policy
• onsite childcare facilities

We recognise the importance of a healthy work/life balance and offer you access to flexible working, for more information click here .

If you are considering relocating to the UK, read our Relocation Guide to find out more about what Warwick has to offer and what might be involved in the process.

Warwick is committedto building an organisation ofmutual respectanddignity, promoting awelcoming, diverse, and inclusive workingand learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to berecognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social, and cultural barriers that might otherwise prevent people from succeeding.

We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages here .

The University currently holds aRace Equality Charter Bronze Award,Athena Swan Sliver Awardand aDisability Smart Bronze Award.Further information on all of the University's Awards and Accreditations can be found here . The University of Warwick is also one of the six founder institutions of the EUTOPIA European University Alliance .

If you do not yet have the right to work in the UK and/or are seeking sponsorship for a Skilled Worker visa, please follow this link which contains further information about obtaining the right to work in the UK.