Project Documentation Co-Ordinator

Jackie Kerr Recruitment Ltd; Cramlington; On-site; GBP 23,000 - 32,000; Full time

Job summary

Jackie Kerr Recruitment Ltd is seeking an experienced Project Documentation Co-Ordinator in Cramlington to join a growing engineering team. The role involves coordinating, packaging and issuing client submittals for Gas Turbine system projects.

You will manage documentation within the Client Document Management System (CDMS), ensure traceability, and support workflows from submission through approval, while maintaining schedule and quality standards.

Qualifications

• Excellent computer skills and familiarity with common office software (Word, Excel, PowerPoint, Outlook).
• Experience using document management systems/portals.
• Ability to understand, interpret, and communicate engineering drawings.
• Ability to create document submittal packages.
• Good understanding of project execution processes.

Responsibilities

• Coordinate and compile project documentation from internal and external stakeholders into structured, submittal-compliant packages.
• Coordinate with suppliers and third parties to obtain required technical documentation, ensuring completeness and alignment with deliverables.
• Issue and manage project documentation within the Client Document Management System (CDMS) with accurate metadata and traceability.
• Administer document workflows within CDMS, including submission, revision control, review cycles, and approvals.
• Provide support to document control activities, including preparation and issuance of manufacturing and construction documentation.
• Identify gaps or non-compliances in submittal packages and drive resolution to maintain schedule and quality.
• Be open to tasks requiring additional training and broaden knowledge.
• Responsible for collecting, monitoring, processing, and analysing data.
• Report data and make recommendations where necessary.

Skills

SharePoint

Microsoft Word

Excel

Outlook

PowerPoint

Tools

CDMS

Job description

We are looking for an experienced Project Documentation Co-Ordinator to join a growing engineering team in Cramlington.

This role will be responsible for coordinating, packaging and issue client submittals for Gas Turbine system Projects.

Project Documentation Co-ordinator Roles and Responsibilities:

• Coordinate and compile project documentation from internal and external stakeholders into structured, submittal-compliant packages in line with contractual and specification requirements
• Coordinate with suppliers and third parties to obtain required technical documentation, ensuring completeness, compliance, and alignment with project deliverables
• Issue and manage project documentation within the Client Document Management System (CDMS), ensuring accurate metadata, traceability, and adherence to agreed document control procedures.
• Administer document workflows within CDMS, including submission, revision control, review cycles, and approval tracking, ensuring timely progression through all stages
• Provide support to document control activities, including the preparation and issuance of manufacturing and construction documentation packages where required
• Identify and escape gaps, inconsistencies, or non-compliances within submittal packages to relevant stakeholders, driving resolution to maintain project schedule and quality standard
• Being open to tasks that require additional training and actively working on broadening your knowledge
• Responsible for collecting, monitoring, processing, and analysing data
• Reporting the data and making recommendations where necessary

Project Documentation Co-Ordinator Ideal Candidate:

• Excellent computer skills, i.e., SharePoint, Microsoft Word, Excel, Outlook, and PowerPoint
• Experience using document management systems/portals
• Ability to understand, interpret and communicate engineering drawings
• Ability to create document submittal packages
• Good understanding of project execution processes

Project Documentation Co-Ordinator Working Hours:

• Full-time, permanent position
• 37.5 hours a week, with flexible working