Document Controller

Transmission Engineering Services Limited; Hebburn; On-site; GBP 26,000 - 34,000; Full time

Job summary

Transmission Engineering Services Limited is seeking a Document Controller in Hebburn to manage and distribute project documentation across engineering and project teams. The role supports timely, accurate, and compliant documentation for fast-paced projects.

You will format, control, and archive documents using Word, Excel, Outlook, SharePoint, and AutoCAD/ GTX, with site responsibilities and occasional overnight stays.

Qualifications

• Proven experience in a Document Controller or Project Administration role.
• Strong proficiency in Microsoft Office and SharePoint.
• Hands-on experience using AutoCAD and GTX.
• Experience with Meridian and/or Aconex preferred.
• Full UK driving licence is required.

Responsibilities

• Produce, format, and maintain high-quality engineering documentation using Microsoft Office applications (Word, Excel, Outlook, SharePoint).
• Control, distribute, track, and archive project documentation with version control and timely circulation.
• Coordinate document workflows with project managers, engineers, subcontractors, and clients.
• Ensure all documentation complies with company standards, QA procedures, and regulatory requirements.
• Maintain document registers, numbering systems, and labelling conventions for clear identification and traceability.
• Scan, copy, file, and distribute documents to internal teams and external stakeholders.
• Assist with the preparation and submission of reports, schedules, and project close-out documentation.
• Follow engineers’ instructions to create, update, and revise drawings using AutoCAD and GTX.
• Handle confidential information with discretion and professionalism.
• Attend site as required for scanning, filing, and document control activities (occasional overnight stays).
• Contribute to the organization and distribution of internal workload.

Skills

Document control

MS Office & SharePoint

AutoCAD/ GTX

Attention to detail

Communication skills

Driving licence

Tools

Meridian

Aconex

Job description

Document Controller. As a Document Controller, you will play a critical role in the management, control, and distribution of project documentation, ensuring accuracy, compliance, and effective communication across engineering and project teams. This position supports the successful delivery of engineering projects within a fast-paced environment.. Location: Hebburn (with occasional site work). Salary: TBC. . .

Key Responsibilities

• Produce, format, and maintain high-quality engineering documentation using Microsoft Office applications (Word, Excel, Outlook, SharePoint).
• Control, distribute, track, and archive project documentation, ensuring accuracy, version control, and timely circulation..
• Coordinate document workflows with project managers, engineers, subcontractors, and clients..
• Ensure all documentation complies with company standards, QA procedures, and regulatory requirements..
• Maintain document registers, numbering systems, and labelling conventions for clear identification and traceability..
• Scan, copy, file, and distribute documents to internal teams and external stakeholders..
• Assist with the preparation and submission of reports, schedules, and project close-out documentation..
• Follow engineers’ instructions to create, update, and revise drawings using AutoCAD and GTX..
• Handle confidential and sensitive information with discretion and professionalism..
• Attend site as required for scanning, filing, and document control activities (may include occasional overnight stays)..
• Contribute to the organization and distribution of internal workload. . .

Skills and Experience

• Proven experience in a Document Controller or Project Administration role (essential)..
• Strong proficiency in Microsoft Office and SharePoint, with the ability to create, manage, and control complex documentation sets..
• Hands-on experience using AutoCAD and GTX to create and update engineering drawings..
• Experience using document management systems such as Meridian and/or Aconex (highly desirable)..
• Previous exposure to the engineering, utilities, or energy sector is advantageous..
• Excellent organisational skills with strong attention to detail and a structured approach to document control..
• Ability to manage multiple priorities and adapt to changing project requirements..
• Strong written and verbal communication skills with the confidence to liaise across teams..
• Ability to work both independently and as part of a team..
• Full UK driving licence required..

Personal Attributes

• Enthusiastic about building a career in power or engineering environments..
• Proactive, reliable, and trustworthy..
• Flexible and adaptable to site and office-based work..
• Comfortable working unsupervised while maintaining high standards..
• Confident communicator with a positive, can-do attitude..

Employment Details

• Experience: Not required
• Employment: Full-time
• Schedule: Mon- Friday
• Starting time: Immediate start!

About Transmission Engineering Services Limited

At TES, we strive to deliver consistently high quality transmission engineering solutions within the constraints of the clients’ schedule and budget, while not compromising on safety.