Project Documentation & Submittals Specialist

Jackie Kerr Recruitment Ltd; Cramlington; On-site; GBP 23,000 - 32,000; Full time

Job summary

Jackie Kerr Recruitment Ltd is seeking an experienced Project Documentation Co-Ordinator in Cramlington to join a growing engineering team. The role involves coordinating, packaging and issuing client submittals for Gas Turbine system projects.

You will manage documentation within the Client Document Management System (CDMS), ensure traceability, and support workflows from submission through approval, while maintaining schedule and quality standards.

Qualifications

• Excellent computer skills and familiarity with common office software (Word, Excel, PowerPoint, Outlook).
• Experience using document management systems/portals.
• Ability to understand, interpret, and communicate engineering drawings.
• Ability to create document submittal packages.
• Good understanding of project execution processes.

Responsibilities

• Coordinate and compile project documentation from internal and external stakeholders into structured, submittal-compliant packages.
• Coordinate with suppliers and third parties to obtain required technical documentation, ensuring completeness and alignment with deliverables.
• Issue and manage project documentation within the Client Document Management System (CDMS) with accurate metadata and traceability.
• Administer document workflows within CDMS, including submission, revision control, review cycles, and approvals.
• Provide support to document control activities, including preparation and issuance of manufacturing and construction documentation.
• Identify gaps or non-compliances in submittal packages and drive resolution to maintain schedule and quality.
• Be open to tasks requiring additional training and broaden knowledge.
• Responsible for collecting, monitoring, processing, and analysing data.
• Report data and make recommendations where necessary.

Skills

SharePoint

Microsoft Word

Excel

Outlook

PowerPoint

Tools

CDMS

Job description

Jackie Kerr Recruitment Ltd is seeking an experienced Project Documentation Co-Ordinator in Cramlington to join a growing engineering team. The role involves coordinating, packaging and issuing client submittals for Gas Turbine system projects.

You will manage documentation within the Client Document Management System (CDMS), ensure traceability, and support workflows from submission through approval, while maintaining schedule and quality standards.