Document Controller

MTrec Ltd Technical; Cramlington; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Annual bonus

Hybrid work (2 days/week)

Excellent salary

Job summary

MTrec Ltd Technical is seeking a meticulous Document Controller to coordinate, package and issue client submittals for engineering projects. You will assemble project documentation from internal and external stakeholders into structured, submittal-compliant packages in line with contractual requirements.

You will manage document workflows in the Client Document Management System, track revisions, support manufacturing and construction documentation, and identify gaps to keep the project on

Qualifications

• Proficient with SharePoint, Word, Excel and PowerPoint.
• Experience using document management systems/portals.
• Ability to understand, interpret and communicate engineering drawings.
• Ability to create document submittal packages.
• Good understanding of project execution processes.
• Strong analytical skills and an innovative approach to work.
• Highly organised with high accuracy.

Responsibilities

• Coordinate, package and issue client submittals for engineering projects.
• Collate project documentation from internal and external stakeholders into structured, submittal-compliant packages.
• Coordinate with suppliers and third parties to obtain technical documentation and ensure alignment with deliverables.
• Submit, manage and maintain project documentation within the Client Document Management System with accurate metadata.
• Administer document workflows including submission, revision control, review cycles and approval tracking.
• Support document control activities and prepare manufacturing/construction documentation packages as required.
• Identify gaps or non-compliances in submittal packages and communicate via stakeholders to drive resolution.
• Be open to training and broaden knowledge.
• Collect, monitor, process and analyse data, reporting findings and recommendations.
• Provide timely and accurate information.

Job description

The Company

Our client are specialists in their market sector; they are now looking to recruit a Document Controller.

The Role

• You will be responsible for coordinating, packaging and issuing client submittals for engineering projects.


• Project Documentation, coordinate and compile project documentation from internal and external stakeholders into structured, submittal-compliant packages in line with contractual and specification requirements.


• Coordinate with suppliers and third parties to obtain required technical documentation, ensuring completeness, compliance and alignment with project deliverables.


• Document Submission, issue and manage project documentation within the Client Document Management System ensuring accurate metadata, traceability and adherence to agreed document control procedures.


• Administer document workflows within CDMS, including submission, revision control, review cycles, and approval tracking, ensuring timely progression through all stages.


• Provide support to document control activities, including the preparation and issuance of manufacturing and construction documentation packages where required.


• Quality Control and Efficiency, identify and elevate gaps, inconsistencies, or non-compliances within submittal packages to relevant stakeholders, driving resolution to maintain project schedule and quality standard.


• Being open to tasks that require additional training and actively working on broadening your knowledge.


• Responsible for collecting, monitoring, processing, and analysing data.


• Reporting the data and making recommendations where necessary


• Providing timely and accurate information.

The Person

• Excellent computer skills, i.e., SharePoint, Microsoft Word, Excel, Outlook, and PowerPoint.


• Experience using document management systems/portals.


• Ability to understand, interpret and communicate engineering drawings.


• Ability to create document submittal packages.


• Good understanding of project execution processes.


• Has strong analytical skills and an innovative approach to work.


• Highly organised and has a high level of accuracy.

The Benefits

• You will be working for a well-established growing employer.


• An excellent salary.


• Working day shift.


• Hybrid working two days per week.


• Annual bonus.


• A company experiencing continued growth, expansion and investment.


• The company are fully compliant with the latest health and safety requirements for current safe working practices