Project Documentation Co-Ordinator

Jackie Kerr Recruitment - Engineering and Manufacturing; Cramlington; On-site; GBP 28,000 - 38,000; Full time

Job summary

Jackie Kerr Recruitment - Engineering and Manufacturing is seeking an experienced Project Documentation Co-Ordinator to join a growing engineering team in Cramlington. You will coordinate, package, and issue client submittals for gas turbine system projects, ensuring compliance with contractual requirements and documentation standards.

You will work with internal and external stakeholders, manage document workflows in CDMS, and drive quality and schedule through accurate data handling and

Qualifications

• Experience coordinating and packaging project documentation into submittal packages.
• Experience with document management systems/portals.
• Ability to interpret engineering drawings.
• Strong knowledge of project execution processes.
• Willingness to undertake training and broaden knowledge.

Responsibilities

• Coordinate and compile project documentation into submittal packages.
• Coordinate with suppliers and third parties for technical documentation.
• Issue and manage documentation in the CDMS with metadata and traceability.
• Administer document workflows including submission, revision control, reviews and approvals.
• Support documentation packages for manufacturing and construction as required.
• Identify gaps and drive resolution to maintain schedule and quality.
• Collect, monitor, process and analyse data; report findings and recommendations.
• Be open to tasks requiring additional training.
• Report data and make recommendations.

Skills

Document control

Stakeholder coordination

Data analysis

Project coordination

Interpret engineering drawings

Tools

SharePoint

Microsoft Word

Excel

Outlook

PowerPoint

CDMS

Job description

We are looking for an experienced Project Documentation Co-Ordinator to join a growing engineering team in Cramlington.

This role will be responsible for coordinating, packaging and issue client submittals for Gas Turbine system Projects.

Project Documentation Co-ordinator Roles and Responsibilities:

• Coordinate and compile project documentation from internal and external stakeholders into structured, submittal-compliant packages in line with contractual and specification requirements
• Coordinate with suppliers and third parties to obtain required technical documentation, ensuring completeness, compliance, and alignment with project deliverables
• Issue and manage project documentation within the Client Document Management System (CDMS), ensuring accurate metadata, traceability, and adherence to agreed document control procedures.
• Administer document workflows within CDMS, including submission, revision control, review cycles, and approval tracking, ensuring timely progression through all stages
• Provide support to document control activities, including the preparation and issuance of manufacturing and construction documentation packages where required
• Identify and escape gaps, inconsistencies, or non-compliances within submittal packages to relevant stakeholders, driving resolution to maintain project schedule and quality standard
• Being open to tasks that require additional training and actively working on broadening your knowledge
• Responsible for collecting, monitoring, processing, and analysing data
• Reporting the data and making recommendations where necessary

Project Documentation Co-Ordinator Ideal Candidate:

• Excellent computer skills, i.e., SharePoint, Microsoft Word, Excel, Outlook, and PowerPoint
• Experience using document management systems/portals
• Ability to understand, interpret and communicate engineering drawings
• Ability to create document submittal packages
• Good understanding of project execution processes
• 37.5 hours a week, with flexible working