Document Controller

MTrec Ltd; Cramlington; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Hybrid working two days per week

Annual bonus

Job summary

MTrec Ltd is seeking a meticulous Document Controller in the UK to coordinate, package, and issue submittals for engineering projects. The role requires managing project documentation from multiple stakeholders into compliant packages and ensuring alignment with specifications.

You will use CDMS and MS Office tools to maintain accurate metadata, perform revision control, and support continuous improvement in document control processes. Hybrid work is offered with a two-day onsite schedule.

Qualifications

• Experience coordinating and packaging client submittals for engineering projects.
• Proficient in document management systems and portals.
• Ability to interpret engineering drawings.
• Strong organisational and data analysis skills.

Responsibilities

• Coordinate, package and issue client submittals for engineering projects.
• Compile project documentation from stakeholders into compliant packages.
• Coordinate with suppliers and third parties for technical docs.
• Manage document workflows in CDMS with revision control and approvals.
• Support document control activities including manufacturing docs.
• Identify gaps or non-conformities and escalate to maintain schedule.
• Collect, monitor and analyse project data; report findings.
• Be open to additional training and broaden knowledge.

Skills

SharePoint

MS Office

Document management systems

Engineering drawings

Submittal packages

Project execution

Analytical skills

Attention to detail

Tools

CDMS

Job description

The Company

Our client are specialists in their market sector; they are now looking to recruit a Document Controller.

The Role

• You will be responsible for coordinating, packaging and issuing client submittals for engineering projects.
• Project Documentation, coordinate and compile project documentation from internal and external stakeholders into structured, submittal-compliant packages in line with contractual and specification requirements.
• Coordinate with suppliers and third parties to obtain required technical documentation, ensuring completeness, compliance and alignment with project deliverables.
• Document Submission, issue and manage project documentation within the Client Document Management System ensuring accurate metadata, traceability and adherence to agreed document control procedures.
• Administer document workflows within CDMS, including submission, revision control, review cycles, and approval tracking, ensuring timely progression through all stages.
• Provide support to document control activities, including the preparation and issuance of manufacturing and construction documentation packages where required.
• Quality Control and Efficiency, identify and escalated gaps, inconsistencies, or non-compliances within submittal packages to relevant stakeholders, driving resolution to maintain project schedule and quality standard.
• Being open to tasks that require additional training and actively working on broadening your knowledge.
• Responsible for collecting, monitoring, processing, and analysing data.
• Reporting the data and making recommendations where necessary
• Providing timely and accurate information.

The Person

• Excellent computer skills, i.e., SharePoint, Microsoft Word, Excel, Outlook, and PowerPoint.
• Experience using document management systems/portals.
• Ability to understand, interpret and communicate engineering drawings.
• Ability to create document submittal packages.
• Good understanding of project execution processes.
• Has strong analytical skills and an innovative approach to work.
• Highly organised and has a high level of accuracy.

The Benefits

• You will be working for a well-established growing employer.
• An excellent salary.
• Working day shift.
• Hybrid working two days per week.
• Annual bonus.
• A company experiencing continued growth, expansion and investment.
• The company are fully compliant with the latest health and safety requirements for current safe working practices.