Project Coordinator (Committee and Campaign Support)

GORDON YATES; City Of London; Hybrid; GBP 18,000 - 22,000; Full time

Job summary

A non-profit healthcare organization is seeking a Project Coordinator to provide strategic, operational, and administrative support for their committees. The role offers a hybrid work model, requiring 4 days a week with both in-person and remote work. Candidates should have excellent communication skills and experience in multitasking within a membership organization. Competitive salary package offered.

Qualifications

• Ability to change priorities quickly to reflect business needs.
• Skilled in clear communication with various audiences.
• Proficiency in scheduling and organizing meetings.

Responsibilities

• Provide strategic and operational support for member committees.
• Manage incoming survey and policy endorsement requests.
• Support College events organized by the Strategic Communications department.

Skills

Experience in managing multiple tasks and projects

Excellent communication skills

Experience in providing administrative support

Preparing agendas and taking accurate minutes

Experience of working at a membership organisation

Job description

Project Coordinator (Committee and Campaign Support)

We are currently recruiting for a temp Project Coordinator (Committee and Campaign Support) to start immediately on a temp- basis for 6 months – 4 days a week (28 hours) Full time salary £33,419-36,891 £18‑22 an hour

Near Tower Hill; The role is hybrid- with 2 in and 2 from home

Who will you be working for?

Our client is an established non‑profit membership Healthcare organisation.

What will you be doing?

Provide strategic, operational and administrative support for some critical functions of our policy and standards work, helping ensure the smooth running of committees, and management of consultations, surveys and endorsements.

Provide meeting support – from organising, gathering and circulating papers to the delivery of the minutes and following up on actions.

To work closely with the College PMO team to ensure alignment and communication with other College projects and work.

Responsibilities

• To provide strategic and operational support to the member committees managed by the Policy and Campaigns team, working with the Senior Policy and Standards Manager to ensure:
  • Scheduling of meetings with multiple stakeholders
  • Agendas and meeting papers are circulated in advance of meetings
  • Accurate recording of minutes and actions, alongside assignment of actions to relevant staff timely administrative support for members, patients and carers as required.
• Work with the Senior Policy and Standards Manager to manage the incoming survey and policy endorsement requests, to ensure they are logged, triaged and responded to in an appropriate time and to act as the first point of contact.
• To manage any platforms and software relevant to the role and the projects and suggest new platforms and processes to aid streamlining work
• Provide support to College events organised by the Strategic Communications department including department meetings, influencing dinners, the President’s lectures, committee meetings and media briefings.

About you

• Experience in managing multiple tasks and projects simultaneously, with the ability to change priorities quickly to reflect business needs.
• Excellent communication skills – both written and verbal, with the ability to clearly communicate to a variety of audiences – from colleagues to external stakeholders.
• Experience in providing administrative support including scheduling meetings, booking rooms, ensuring attendees are informed and prepared with agendas and reports.
• Preparing agendas, taking accurate minutes, distributing them in a timely manner, and maintaining committee records.
• Experience of working at a membership organisation

How do I apply?

To apply for this role, please click on the ‘Apply’ button below.