Project Coordinator at Mayfair Executive Search firm

ZipRecruiter; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global executive search firm is seeking a Project Coordinator to join their dynamic team in London. The role requires strong organizational skills, effective communication, and attention to detail. Responsibilities include overseeing search processes, liaising with clients, and managing databases. Ideal candidates will have 2-3 years of experience in a corporate setting and a positive work ethic. The firm offers a supportive culture and modern office environment.

Qualifications

• 2-3 years’ experience in a fast-paced corporate setting.
• Strong academic record.
• Positive outlook and strong work ethic.

Responsibilities

• Oversee search processes and support the team.
• Liaise with clients and candidates across time zones.
• Format CVs and create client documents.
• Manage database and update contacts.
• Perform personal assistant duties for the team.
• Support Office Manager with office tasks.
• Greet guests and maintain meeting rooms.

Skills

Strong organisation skills

Strong communication skills

Attention to detail

MS Office Skills

Job description

Overview

This global, market leading executive search firm is looking for a Project Coordinator to join their team. You will be based in stunning, modern, open plan Mayfair offices amongst the most driven, dynamic and fun team. The role is incredibly varied and will require someone who likes to work at a fast pace in an ever-changing environment with a fun, bright and ambitious team. The team are so supportive and the company culture really is fabulous so much so that turnover of staff is incredibly low. The role will involve:

Responsibilities

• Overseeing the search process for multiple searches and proactively supporting the team’s efforts to ensure effective and efficient delivery of those searches;
• Liaison with clients and candidates to schedule meetings and interviews often across multiple different time zones using Zoom or Microsoft Teams etc. where necessary;
• Formatting CVs and creating client documents including Research Reports, Weekly Updates, Presentations etc.;
• Database management, including adding new contacts, uploading CVs, updating existing candidates;
• Personal Assistant responsibilities for the wider team when required, including managing diaries, making restaurant reservations and travel arrangements;
• Supporting the Office Manager with ordering of office supplies, IT troubleshooting in the office etc.;
• Meeting and greeting guests; responsible for ensuring the meeting rooms are neat and tidy and ready for guests.

Qualifications

• Strong organisation skills are required along with the ability to prioritise, use your initiative and work independently and as part of a team.
• As you will be liaising with high profile clients and candidates, strong communication skills are required along with the ability to build rapport and have a confident phone manner.
• Exceptional attention to detail is imperative especially when it comes to client and candidate facing documents.
• This role will require 2-3 years’ experience working in a fast-paced corporate setting, a strong academic record, good MS Office Skills and a first class work ethic and positive outlook on life.