Project Coordinator (commercial fit out/construction)

Universal Business Team; Sandon; On-site; GBP 35,000 - 45,000; Full time

Benefits offered by this job

Profit Share Bonus Scheme

EV Charging Facilities

Job summary

Universal Business Team is seeking a Project Co-ordinator to join our operations team in Sandon, supporting the delivery of commercial fit-out projects for business clients. You will coordinate day-to-day activities, procurement, site logistics and documentation to keep projects on track.

You’ll work with Project Managers, Site Managers, subcontractors and suppliers, managing purchases, records and RAMS, ensuring safety and timely delivery from planning to completion.

Qualifications

• Experience in construction, commercial fit-out or project delivery would be beneficial.
• Strong organisational skills and attention to detail.
• Proactive approach to getting things done.

Responsibilities

• Support Project Managers with the day-to-day coordination, administration and delivery of commercial fit-out projects.
• Coordinate project setup, customer communications, meetings and site documentation, including RAMS and Construction Phase Plans.
• Record actions from weekly operations meetings, tracking progress and following up on outstanding tasks.
• Manage the central purchasing inbox, raise purchase orders for materials and subcontractor services, and maintain accurate records.
• Check supplier invoices against purchase orders, resolve discrepancies and ensure timely approvals.
• Coordinate deliveries and ensure materials, drawings and installation instructions are available when required.
• Liaise with Site Managers, subcontractors and internal teams to coordinate resources and keep projects moving forward.
• Maintain timesheets, project records, subcontractor details, insurance documents and compliance information.
• Compile project information and produce complete Operation and Maintenance manuals at project completion.
• Coordinate practical site requirements, including welfare facilities, signage and equipment.
• Support warehouse organisation, stock control, office supplies and vehicle maintenance schedules.
• Keep operational systems and records organised to support the wider team.

Job description

Project Co-ordinator

£35,000–£45,000 per annum + Profit Share Bonus Scheme + EV Charging

Location: Sandon Bank, near Stafford

About the Role

Are you highly organised, proactive and someone who takes pride in keeping projects running smoothly?

We’re looking for a Project Co-ordinator to join our operations team, supporting the successful delivery of commercial fit-out projects for business clients.

Working closely with Project Managers, Site Managers, subcontractors, suppliers and internal teams, you’ll play a key role in coordinating the day‑to‑day activities that keep projects organised, efficient and on track.

From procurement and supplier coordination to project documentation, site logistics and operational support, you’ll help ensure that the right information, materials and resources are in place at the right time.

Experience in construction, commercial fit-out or project delivery would be beneficial, but we’re equally interested in candidates with strong organisational skills, excellent attention to detail and a proactive approach to getting things done.

The Role

You’ll play a key role in supporting the smooth delivery of commercial fit-out projects, working closely with Project Managers, Site Managers, subcontractors, suppliers and the wider operations team.

Your responsibilities will include:

• Supporting Project Managers with the day‑to‑day coordination, administration and delivery of commercial fit-out projects.
• Coordinating project setup, customer communications, meetings and site documentation, including Risk Assessments and Method Statements (RAMS) and Construction Phase Plans.
• Recording actions from weekly operations meetings, tracking progress and following up on outstanding tasks.
• Managing the central purchasing inbox, raising purchase orders for materials and subcontractor services, and maintaining accurate order records.
• Checking supplier invoices against purchase orders, resolving discrepancies and ensuring invoices are approved or escalated within agreed deadlines.
• Coordinating deliveries and ensuring materials, drawings, plans and installation instructions are available when required.
• Liaising with Site Managers, subcontractors and internal teams to coordinate resources, resolve issues and keep projects moving forward.
• Maintaining accurate timesheets, project records, subcontractor details, insurance documents and compliance information.
• Compiling project information and producing complete Operation and Maintenance (O&M) manuals at project completion.
• Coordinating practical site requirements, including welfare facilities, signage, equipment and other essential resources.
• Supporting warehouse organisation, stock control, office supplies and company vehicle maintenance schedules.
• Keeping operational systems, records and facilities organised to ensure the wider team has the information and resources needed to deliver projects successfully.

This is a varied, hands‑on role where strong organisation, attention to detail and a proactive approach will make a real difference to project delivery.

You’ll be well suited to this role if you’re organised, methodical and comfortable managing multiple priorities in a busy environment.

We’re looking for someone who:

• Has excellent organisational skills and can manage competing tasks and deadlines effectively.
• Takes pride in accuracy, attention to detail and maintaining high standards.
• Enjoys working with processes, checklists, documentation and structured systems.
• Communicates confidently and professionally with colleagues, customers, suppliers and subcontractors.
• Is comfortable using computer systems and software to manage records, track information and support administration.
• Takes ownership of tasks, follows up on outstanding actions and ensures things don’t get missed.
• Is proactive, practical and confident identifying issues before they become problems.
• Works well as part of a team and understands the importance of supporting colleagues to achieve shared goals.

Relevant Experience

Experience in any of the following areas would be an advantage:

• Project Co‑ordination or Project Administration.
• Construction, commercial fit‑out or project delivery support.
• Procurement, purchasing or supplier administration.
• Site, subcontractor or logistics coordination.
• Operations administration or a structured administrative role involving documentation, suppliers and multiple deadlines.

We welcome applications from organised, dependable individuals who enjoy keeping people, processes and projects on track and are keen to develop their skills within project delivery.

• Competitive Salary: £35,000–£45,000 per annum, depending on experience.
• Profit Share Bonus Scheme: Share in the success of the business.
• EV Charging Facilities: Convenient on‑site charging.
• Career Progression: Opportunities to develop your skills, gain experience and progress within the business.
• Varied and Rewarding Work: Play an important role in the successful delivery of commercial fit‑out projects.
• Professional Development: Build your knowledge of project coordination, procurement and commercial fit‑out.
• Collaborative Team Environment: Work closely with Project Managers, Site Managers and operational teams on a diverse range of projects.

Interested in Joining Us?

If you’re organised, proactive and take pride in keeping projects running smoothly, this is an opportunity to make a real difference while developing your career in commercial fit‑out.

Whether you have experience in project coordination or bring strong organisational and administrative skills from another sector, we’d love to hear from you.