Project Co-Ordinator - Waterloo

The Pearson Whiffin Recruitment Group; Greater London; On-site; GBP 28,000 - 30,000; Full time

Job summary

The Pearson Whiffin Recruitment Group is seeking a highly organised Project Coordinator to join our construction and interior fit-out client base in London. You will support multiple projects across the UK, coordinating stakeholders, managing documentation and ensuring deadlines are met.

Working with Senior Project Managers, you will contribute to the successful delivery of projects from planning through to completion, developing your skills in cost reporting, supplier liaison and project

Qualifications

• Previous experience in Project Coordinator, Project Administrator or Assistant Project Manager within construction or fit-out.
• Experience supporting construction projects within retail, hospitality or leisure environments.
• Understanding of the construction project lifecycle from planning to completion.
• Experience coordinating contractors, suppliers and external stakeholders.
• Knowledge of construction contracts, documentation and reporting.

Responsibilities

• Support Project Managers throughout full project lifecycle from pre-construction to handover.
• Monitor progress, update programmes and deadlines.
• Coordinate site meetings, agendas and minutes.
• Manage project documentation including PO's, programmes and cost reports.
• Assist with cost reporting, financial tracking and final accounts.
• Prepare weekly updates and progress reports for clients.
• Liaise with contractors, suppliers and clients to ensure smooth delivery.
• Assist with tender lists and contractor documentation.
• Attend site visits and coordinate on-site activities.
• Follow up on outstanding costs and snagging issues.
• Support handover and aftercare processes.

Skills

Project Coordinator

Project Administrator

Assistant Project Manager

Job description

Project Coordinator

Location: Waterloo, London

Salary: £28k-£304k

Full-Time | Permanent

Pearson Whiffin Recruitment are currently recruiting for an organised and proactive Project Coordinator to join a successful and growing project management business specialising in construction and interior fit-out projects.

This is an exciting opportunity for someone with experience in construction project coordination, particularly within the retail, leisure or hospitality sectors, who enjoys working in a fast-paced environment and supporting projects from initial planning through to completion.

Working closely with experienced Project Managers, you'll play a key role in coordinating multiple projects across the UK, ensuring deadlines are met, contractors are managed effectively and projects are delivered to the highest standards.

This role would suit someone with excellent organisational skills, strong communication abilities and a genuine interest in developing their career within construction and project management.

The Role

Working alongside the Senior Project Manager and wider project management team, you'll support the successful delivery of multiple construction and fit-out projects.

Responsibilities will include:

• Supporting Project Managers throughout the full project lifecycle, from pre-construction through to completion and handover.
• Monitoring project progress, updating programmes and ensuring key deadlines are achieved.
• Coordinating site meetings, preparing agendas and producing detailed meeting minutes.
• Managing project documentation, including purchase orders, programmes, cost reports and health & safety information.
• Assisting with project cost reporting, financial tracking and final accounts.
• Preparing weekly project updates and progress reports for clients.
• Liaising with contractors, suppliers, consultants and clients to ensure smooth project delivery.
• Supporting the preparation of tender lists and contractor documentation.
• Attending site visits and assisting with the coordination of on-site activities.
• Following up with contractors regarding outstanding costs, works and snagging issues.
• Managing and improving project handover and aftercare processes.
• Communicating with landlords, legal teams and external consultants regarding project requirements.
• Supporting compliance with construction health & safety regulations and building control requirements.
• Developing an understanding of project costs, contractor rates and schedules of works.
• Providing general project administration and additional support to the Project Management team.

The Ideal Candidate

We're looking for a highly organised, motivated and confident individual who can manage competing priorities while maintaining excellent attention to detail.

You will ideally have:

• Previous experience in a Project Coordinator, Project Administrator or Assistant Project Manager role within construction or fit-out.
• Experience supporting construction projects within retail, hospitality or leisure environments.
• A good understanding of the construction project lifecycle, from initial planning through to completion.
• Experience coordinating contractors, suppliers and external stakeholders.
• Knowledge of construction contracts, project documentation and reporting.
• An understanding of construction health & safety requirements and relevant legislation.
• Excellent organisational skills with the ability to manage multiple projects and deadlines.
• Strong communication skills and confidence liaising with clients and contractors.
• A proactive approach to problem-solving and the ability to work independently.
• Excellent attention to detail and strong administrative capabilities.
• The ability to build positive working relationships with clients and project teams.
• A willingness to develop technical knowledge and progress within project management.
• A full, clean UK driving licence.

Desirable Experience

• Previous involvement in retail, hospitality or leisure interior fit-out projects.
• Experience working with construction contractors or client-side project management teams.
• Understanding of mechanical and electrical (M&E) works and fixtures, fittings and equipment (FF&E).
• Experience assisting with project budgets, cost reporting and final accounts.
• Knowledge of construction compliance, building regulations and project handover procedures.

What's on Offer?

• Opportunity to work on a variety of construction and interior fit-out projects across the UK.
• Exposure to the full project lifecycle.
• The chance to work closely with experienced Project Managers.
• Opportunities to develop technical construction and project management knowledge.
• A varied role offering responsibility, autonomy and professional development.
• Potential for career progression within project management.

Pearson Whiffin Recruitment is acting as an Employment Agency in relation to this vacancy.