Project Coordinator

ECB STAR Group; England; On-site; GBP 60,000 - 80,000; Full time

Job summary

A premier executive search firm in the United Kingdom is looking for a back-office operations professional to join their newly established Private Equity Services team. The successful candidate will manage executive schedules, arrange travel, and support operational processes. Strong organizational and communication skills are essential, as the role involves coordinating with senior stakeholders. A competitive compensation package including salary and bonuses, along with comprehensive benefits, is offered.

Benefits

Life Insurance

Business Travel Insurance

Income Protection

Pension

Private Medical Insurance

Dental Insurance

ClassPass discounts

Cycle to Work Scheme

CALM (Meditation and Wellness App)

Qualifications

• Experience in executive search or professional services preferred.
• Ability to handle multiple priorities effectively.
• Strong attention to detail and accuracy.

Responsibilities

• Manage complex diaries and executive schedules.
• Screen calls and manage emails.
• Arrange domestic and international travel.
• Track and report on meeting action items.
• Support daily operations administration.
• Maintain accurate records in CRM systems.
• Develop and manage operational documents.
• Identify opportunities for process improvement.

Skills

Back-office operations experience

Organisational skills

Excellent communication

Time-management skills

Detail oriented

Self-starter attitude

Proficiency in Microsoft Office Suite

Tools

CRM systems

Job description

About ECB STAR Group

LSS Strategic Partners (LSS), an Alvarez & Marsal Inc. company, proudly introduces ECB STAR Group, a premier retained executive search firm specializing in executive, board, and C-suite appointments (ECB), as a key part of their strategic expansion. Drawing on both A&M Inc.’s rich heritage of driving success for investors and the ECB team’s decades of experience identifying and securing high-impact leaders, ECB’s approach is built on its proprietary Search, Talent Advisory, and Research (STAR) capabilities.

The Business Area

Drawing on our shared heritage of driving success for private capital as part of A&M Inc., our dedicated Private Equity Services team collaborates with investors all the way from early market coverage, through to deal execution, and onwards into portfolio hiring.

We understand that for the best investors identifying, accessing, and assessing business leaders and advisors is not something that needs to happen only once a business has been acquired. We believe that better decisions and better outcomes come from partnering with the best leadership teams and industry advisors both pre-deal and post-deal.

We employ a proven methodology to bring the rigour and quality of executive search to the curation of high impact collaboration between the very best executives and private capital firms, pre-deal and onwards. These introductions lead to everything from investment opportunities, consulting assignments, through to non-executive board appointments, and senior leadership roles.

The Role and Key Responsibilities

The successful candidate will be a key member of the newly established Private Equity Services team with a broad range of responsibilities, collaborating across the team to support the Practice Leader. This will include (among other tasks) :

• Calendar Management : Managing complex diaries, scheduling meetings, and preventing conflicts for executives.
• Communication : Screening calls, managing emails, drafting correspondence, and acting as the main point of contact.
• Travel & Logistics : Arranging complex domestic and international travel, itineraries, and accommodations.
• Action Tracking & Reporting : Follow up on meeting action items, ensuring accountability and timely progress across stakeholders. Summarise progress and provide updates as required. Track and ensure timely completion.
• Process Management : Support day-to-day back operations, including operations administration, delivery processes, etc.
• Data & Systems : Maintain accurate records in internal systems (CRM, HR platforms) and ensure data integrity. Pull data from systems as required to support management reporting.
• Document Creation & Management : Develop, organise, and maintain operational documents, ensuring accuracy, version control, and compliance with company standards.
• Continuous Improvement : Identify opportunities to streamline processes and contribute to operational efficiency projects. Maintaining Standard Operating Procedures for internal processes.

Desirable Characteristics & Skills

• Previous experience in back-office operations, administration, or business support – ideally within executive search, professional services, investment management, etc.
• Strong organisational and time-management skills with the ability to handle multiple priorities
• Excellent communicator both written & oral – including with very senior stakeholders such as company CEO and Chairs
• Intellectually agile / curious
• Detail orientated / zero-defect mindset - high attention to detail and accuracy in data and documentation
• Self-starter attitude with a willingness to help where needed and a solutions-focused mindset
• Proficiency in Microsoft Office Suite
• Familiarity with systems (CRM) and engagement with external data sources

Employee Package

Compensation package including competitive base salary + bonus

Benefits :

• Life Insurance
• Business Travel Insurance
• Income Protection
• Pension
• Private Medical Insurance
• Dental Insurance
• ClassPass discounts
• Cycle to Work Scheme
• CALM (Meditation and Wellness App)