Project Coordinator

1st Step Solutions Ltd; City Of London; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Private healthcare

Net pension

Company car / travel allowance

25 days leave + bank holidays

Career progression opportunities

Job summary

1st Step Solutions Ltd. are seeking a Project Coordinator to join their London team. You will support project managers with documentation, purchasing and general administration, ensuring processes run efficiently.

The role also involves assisting the Office Manager and wider team, requiring strong organisation, communication and time management within a construction/engineering project setting. London-based, on-site role with opportunities to progress.

Qualifications

• Previous experience in an administrative or office support role.
• Strong organizational and time management skills.
• Good written and verbal communication.
• Ability to manage multiple tasks and priorities.
• Competent in Microsoft Office (Word, Excel and Outlook).

Responsibilities

• Provide direct administrative support to project teams.
• Maintain accurate project files and documentation.
• Assist with commissioning certificates and project completion documentation.
• Assist with preparation of O&M manuals.
• Maintain equipment and project records and trackers.
• Carry out project close-out checks and obtain customer feedback.
• Raise purchase orders for materials and subcontract labour.
• Record and track project-related costs and assist with invoices.
• Input quotations and project information into company systems.

Skills

Administrative support

Organisational skills

Communication

Time management

Multitasking

Tools

Microsoft Office

Job description

1st Step Solutions are supporting a leading UK mechanical engineering company who have an opportunity for a Project Coordinator to join their London team.

Role overview:

The primary responsibility of this role is to support the project managers and associated projects by ensuring project documentation, purchasing and administrative processes are managed efficiently. In addition, the successful candidate will provide ad-hoc administrative support to the Office Manager and wider oice team when required. This role would suit someone with strong organisational skills and good commercial awareness, ideally gained within a construction, engineering or project-based environment.

Key Responsibilities:

Contract Administration London (Primary Function)

• Provide direct administrative support
• Maintain accurate project files and documentation
• Assist with the preparation of commissioning certificates and project completion documentation
• Support the compilation and organisation of Operation & Maintenance (O&M) manuals
• Maintain project trackers, logs and internal records
• Carry out project close-out checks, including completion paperwork and customer feedback

Procurement & Commercial Support

• Raise purchase orders for materials and subcontract labour
• Record and track project-related costs where required
• Assist with processing and checking supplier invoices
• Input quotations and project information into company systems
• Maintain equipment and project records

Communication & Coordination

• Act as a point of contact for general enquiries relating London projects
• Liaise with clients, suppliers and subcontractors when required
• Arrange meetings and manage diaries where needed
• Assist with coordinating project documentation and information

Skills & Experience

Essential

• Previous experience in an administrative or oice support role
• Strong organisational and time management skills
• Good written and verbal communication
• Ability to manage multiple tasks and priorities
• Competent in Microsoft Oice (Word, Excel and Outlook)

Desirable

• Experience within construction, engineering or a project-based environment
• Understanding of purchase orders, invoicing and project documentation
• Good commercial awareness

On Offer:

• Private healthcare insurance
• Net Pension
• Company car / travel allowance
• 25 days annual leave plus bank holidays
• Opportunities for career progression within the business
• Opportunity to work on a varied portfolio of Mechanical and HVAC projects