Coordinator

EPPH Ltd; Ipswich; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Pension scheme

Private health insurance

Career development

Training opportunities

Team events

Discretionary bonus scheme

Work socials

Job summary

EPPH Ltd in the United Kingdom is seeking a highly organised Project Coordinator to support project managers in delivering multiple initiatives on time and within budget.

You will handle administrative tasks, coordinate meetings, maintain project records, and assist with RAMS, invoices, and reports. This role offers a collaborative team environment, opportunities to develop skills, and a pathway for career progression.

Qualifications

• Strong organisational and time management skills are essential.
• Excellent communication and interpersonal abilities to collaborate with teams and stakeholders.
• Experience in customer service and fast-paced environments is advantageous.
• Ability to work well in a team and show initiative towards career progression.
• Attention to detail and thoroughness in documentation and reporting.

Responsibilities

• Assist project managers with day-to-day administrative tasks.
• Maintain a filing system for project documents and RAMS/compliance paperwork.
• Coordinate meetings and communications with internal and external stakeholders.
• Help track project budgets, costs, and resource allocation.
• Prepare and circulate project updates, emails, and reports to clients.
• Support risk and issue management alongside the PM team.

Skills

Organisation

Time management

Communication

Team collaboration

Customer service

Job description

We are seeking a highly organised and detail-oriented Project Coordinator to support the management and execution of various projects. The Project Coordinator will work closely with the Project Managers to ensure projects are completed on time, within budget, and according to scope. This role will involve a variety of administrative, logistical, and coordination tasks to support project goals.

Role Overview:

General Administrative Support

• Assist project managers in day-to-day administrative tasks as required.
• Maintain a comprehensive filing system for project documentation.
• Help manage project-related emails, calendars, and correspondence.
• Support the team in compiling RAMS and compliance documentation for project pre-starts.

Project Coordination

• Assist in the planning and scheduling of project tasks and milestones.
• Support the project team with project progress, deadlines, and deliverables using the internal tracker and management system.
• Coordinate meetings; internally with toolbox talks, PM meetings and externally for project reviews with stakeholders.
• Support quality assurance activities to ensure project outputs meet required standards.
• Subcontractor coordination

Documentation and Reporting

• Maintain and organise project documentation, including contracts, project plans, and reports.
• Prepare and distribute regular updates to clients and circulate any engineer/labour changes to PM’s.
• Ensure that project records are complete by compiling and issuing O&M packs on completion of a project.

Budget and Resource Management

• Assist with tracking project budgets and expenses.
• Help coordinate resource allocation and ensure that materials, tools, and personnel are available when needed.
• Invoicing projects upon completion.

Communication and Stakeholder Management

• Serve as a liaison between team members, clients, vendors, and other stakeholders.
• Ensure clear communication among all project participants and help resolve any issues
• Prepare and distribute project-related communications, including emails, memos, and presentations.

Risk and Issue Management

• Assist in identifying project risks and support the development of mitigation strategies.
• Help resolve project issues by coordinating with relevant team members or departments.

Required Experience & Qualifications:

• Strong organisational and time management skills
• Ability to communicate information clearly and concisely
• Excellent communication and interpersonal skills, with the ability to effectively collaborate with projects, office teams and various stakeholders
• Solid experience in customer service and ability to thrive in a fast-paced environment
• Good team player, dedicated individual looking for career progression

Company Package:

• Holidays 25days + bank holidays + long service leave
• Company pension scheme – invest in your future
• Opportunities to progress your career
• Training and development to enhance your skills
• Collaborative team atmosphere
• Companydiscretionarybonus scheme
• Private health insurance, including 24/7 online GP service
• Company Social Events

As a growing Company, we are excited by the possibilities ahead, are you up for the challenge?

EPPH reserves the right to close applications early should a suitable pool of candidates be identified.

Durham Office:

Unit 12, City West Business Park, St Johns Road, Durham, DH7 8ER