Project Coordinator

Vicit; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

Vicit is seeking a Project Co-Ordinator in London to support Project Directors and Senior Project Managers on a large-scale AV construction project. Hybrid work arrangement with responsibilities spanning document control, meeting participation, submittal management, and O&M process ownership.

You will manage project logistics, ensure quality checks, and maintain trackers. Strong admin experience, Excel proficiency, and excellent communication are essential for success.

Qualifications

• Proven experience in an administrative support role and/or projects-related role.
• Experience with MS Office suite of software with emphasis on Excel.
• Numeric and the ability to interpret numeric data.
• Process driven and able to follow predefined ways of working.
• Strong written and oral communication skills.
• Well organized with the ability to multi-task and work under pressure.
• Able to adapt to shifting priorities and timelines with analytical/problem-solving abilities.

Responsibilities

• Provide direct support to the Project Director and Senior Project Managers in their day-to-day activities.
• Document management – maintain all project files and version control of all documentation and project folders.
• Participation in key project meetings.
• Maintaining and managing project submittals to external systems and key stakeholders.
• Owning and managing the O&M process for the project.
• Managing the logistics of the project in terms of procurement and resources.
• Quality Assurance – verify the relevant quality review before release to clients/end users.
• Populate Project trackers with base info ahead of Project Manager completion.
• Ad-Hoc tasking as approved by Project Managers on a case-by-case basis.

Skills

Administrative support

MS Excel

Data interpretation

Process driven

Written & verbal communication

Organised & multitask

Prioritisation & time management

Analytical thinking

Tools

MS Project

Job description

Job Title:Project Coordinator

Location:London

Contract type:Permanent

Working pattern:Hybrid

Company

Our client is an industry leading technology solutions provider delivering innovative workplace experience, immersive experience, digital distribution, and media production to a global clientele across a wide range of markets.

Their award-winning team understands the real-world application of technology, which informs each client engagement from consulting and design to construction, service and management. They specialise in Collaboration, Video Conferencing, Service & Maintenance Contracts, System Design, Video Wall Solutions, Installations, and Managed Services.

Role Overview

Our client is seeking a Project Co-Ordinator to deliver a dedicated defined service to a large-scale AV project within the construction workstream. Working directly with Project Managers the successful applicant will perform as the central cog to the project team through a defined list of responsibilities covering all areas of the project.

The project itself will provide the successful candidate with a high-level exposure to a largescale construction project and high performing project team.

Role Responsibilities

• Provide direct support to the Project Director and Senior Project Managers in their day-to-day activities.

• Document management – maintain all project files and version control of all documentation and project folders.

• Participation in key project meetings.

• Maintaining and managing project submittals to external systems and key stake holders.

• Owning and managing the O&M process for the project.

• Managing the logistics of the project both in terms of procurement and resource.

• Quality Assurance – Verify the relevant quality review has occurred prior to release to clients/end users.

• Populate Project trackers with base info ahead of Project Manager completion.

• Ad-Hoc tasking as approved by Project Managers on a case-by-case basis

Essential Criteria

• Proven experience in an administrative support role and/or projects-related role

• Experience with MS Office suite of software products with an emphasis on Excel

• Numeric and the ability to work with and interpret numeric data

• Process driven and able to follow predefined ways of working

• Strong written and oral communication skill

• Well organized with the ability to multi-task and work under the pressure of many simultaneous project needs

• Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities

Desirable Criteria

• Familiarity with project management software, such as MS Project

• Skills to elicit cooperation from a wide variety of sources and all departments within the company

• Adept at conducting research into project-related issues and products

• Technically aware and familiar in working with IT & SV systems

• Experience of managing finances, (in any capacity)

• Prior experiences of a PMO/Project working environment