Project Coordinator

Inizio Engage; Ashby-de-la-Zouch; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading global events agency seeks a Project Coordinator to support the planning and delivery of high-impact exhibitions. The role involves coordinating project elements, maintaining documentation, and providing client support. Candidates should have 3 years of experience in project coordination and proficiency in Microsoft Office. This opportunity also includes global travel for onsite event support and offers a competitive salary along with private medical and life insurance benefits.

Benefits

Competitive salary

Private Medical Insurance

Life Insurance

Pension Scheme

Group Income Protection

Qualifications

• 3 years' experience in project coordination for exhibit or event planning.
• Ability to manage multiple projects simultaneously.
• Proficiency in Microsoft Office and familiarity with project management tools.

Responsibilities

• Assist in planning, execution, and closing of exhibit projects.
• Coordinate meetings and prepare documentation.
• Track budgets and assist in expense reporting.
• Provide onsite support for events globally.

Skills

Project coordination

Event planning

Microsoft Office proficiency

Organizational skills

Solution-oriented mindset

Tools

Smartsheet

Project management tools

Job description

Overview

As a Project Coordinator you'll play a pivotal role in supporting the planning and delivery of innovative, high-impact exhibitions and booth projects. Reporting to a Senor Project Manager, your coordination of project elements including timeline and budget management and stakeholder communication supports the smooth running of projects with our teams, suppliers and clients. We offer a hybrid working opportunity aligned with our creative and collaborative office in London, Manchester or Ashby-de-la-Zouch.

Responsibilities

• Assist our team of Project Managers, Seniors and Directors in planning, executing and closing out Exhibit/Environment projects according to deadlines against budget.
• Help coordinate internal and external meetings including agendas, meeting notes and action points.
• Maintain accurate project documentation, timelines and status reports on all assigned projects using enterprise tools including Smartsheet.
• Work alongside other Service Lines including Creative, Logistics and Live Production.

Budget Management

• Assist in tracking budgets, client POs and invoicing using our company tools.
• Support cost reconciliations and expense reporting post event.

Client and Stakeholder Support

• Provide timely communication to Project Lead and across relevant delivery teams.
• Prepare presentations and documentation for internal and client-facing use.

Onsite Support

• You will travel globally, participating in on‑site set‑up, delivery and breakdown.
• Support the broader team onsite, being a point of contact for crew and suppliers.

Qualifications & Experience

• 3 years' experience within a project coordination role within exhibit/booth planning or broader event planning.
• The ability to maintain an organised approach across multiple projects with differing timelines.
• Proficiency in Microsoft Office and experience of using project management tools.
• A comfortability with travelling and attending onsite events globally.
• A proactive and solution orientated mindset.

Benefits

• Access to some of the most exciting and engaging live events on a global stage.
• Opportunities to travel, grow and push your production boundaries.
• Competitive salary and compelling annual leave and volunteering leave package.
• Private Medical and Life Insurance.
• Pension Scheme.
• Group Income Protection.

Company

Emota is an award‑winning global events agency that creates and delivers engaging, impactful experiences. Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.

Values

We believe in our values: We empower everyone | We rise to the challenge | We work as one | We ask what if | We do the right thing, and we will ask you how your personal values align to ours.