Project Assistant (PA)

NEW MEDIA CONCEPT SP. z o.o.; City Of London; Hybrid; GBP 33,000 - 35,000; Full time

Job summary

A prominent executive search firm in London is seeking a Project Coordinator to support the Head of the Arts practice. The role involves managing complex diary scheduling, producing documentation, and liaising with clients and senior stakeholders. Ideal for an experienced administrator looking for career development in a vibrant, dog-friendly office culture with hybrid working. The position offers a salary of £33,000-£35,000 plus bonus and benefits, with opportunities for training and long-term growth.

Benefits

Trendy, dog-friendly office

Dynamic and friendly culture

Regular social events

Excellent training

Clear career development opportunities

Qualifications

• Highly organized with great attention to detail.
• Proactive and able to manage multiple priorities.
• Experienced in diary management and liaising with senior stakeholders.

Responsibilities

• Manage complex diary scheduling and coordinate interviews.
• Produce high-quality documentation and reports.
• Liaise professionally with clients and senior stakeholders.

Skills

Diary management

Written communication

Verbal communication

Organisational skills

Stakeholder liaison

Proactive attitude

Job description

Project Coordinator

£33,000-£35,000 + bonus & benefits

City of London | Hybrid working

Our client is a well‑established executive search firm with a diverse and prestigious client base spanning the Arts, Finance and Not‑for‑Profit sectors. Due to continued growth, they are seeking an organised, proactive Project Coordinator to support the Head of the Arts practice.

This is a varied and fast‑paced role, ideal for an experienced administrator with strong diary management skills who is looking to further develop their career and potentially progress towards a Personal Assistant role in the future.

Key Responsibilities

• Managing complex diary scheduling and coordinating interviews
• Producing high‑quality documentation and reports
• Liaising professionally with clients, candidates and senior stakeholders
• Supporting the wider team with administrative and project coordination tasks
• Anticipating challenges, ‘managing up’ and ensuring the Director is well supported at all times

About You

• Highly organised with excellent attention to detail
• Proactive, confident and able to manage multiple priorities
• Experienced in diary management and senior stakeholder liaison
• Strong written and verbal communication skills
• Interested in developing administrative expertise within a professional services environment

What's On Offer

• A trendy, dog‑friendly office with a dynamic and friendly culture
• Hybrid working: 3 days in the office (including Wednesdays)
• Regular social events and a collaborative team environment
• Excellent training and a strong support network
• A business that actively welcomes ideas around AI, innovation and improved ways of working
• Clear long‑term career development opportunities

Apply today to join a forward‑thinking organisation offering excellent career potential within executive search.

Youth mobility visas will be considered. Salary is dependent on experience.