Project Administrator - Delivery & Operations Coordinator

Ipsum; Folkestone; On-site; GBP 23,000 - 30,000; Full time

Benefits offered by this job

Annual leave + BH

Holiday purchase scheme

Pension plan

Career development

24/7 GP access

Cycle to Work

Discount club

Life assurance

Long service recognition

Enhanced Maternity Pay

Volunteering opportunities

Job summary

Ipsum is seeking a proactive Project Administrator to join the Delivery Team in Folkestone. You will manage site administration such as timesheets, PPE issuance, scheduling, closing jobs, and maintaining accurate records in Ipsum Live to support on-site works, invoicing, and data collection.

You will report to the operations manager and work independently while coordinating with colleagues to deliver a professional and efficient service to our client.

Qualifications

• Experience in office-based, customer-focused roles.
• Solid IT skills, including Microsoft Office.
• Organised, self-motivated with data handling abilities.

Responsibilities

• Workforce & Site Administration: manage timesheets, PPE issuance, scheduling, closing jobs, and maintain records in Ipsum Live.
• Procurement & Supplies: request purchase orders for supplies, monitor safety kits, handle general admin tasks.
• Training & Compliance: oversee training matrix, book courses, manage QA packs for relining works, track documents.
• Fleet & Logistics: report drivers' hours, coordinate vehicle bookings, support project costing.
• Client Relations & Problem Solving: gather client feedback, build relationships, address issues to prevent escalation.

Skills

Microsoft Office

Data handling

Organised & proactive

Health & Safety awareness

Job description

Ipsum is seeking a proactive Project Administrator to join the Delivery Team in Folkestone. You will manage site administration such as timesheets, PPE issuance, scheduling, closing jobs, and maintaining accurate records in Ipsum Live to support on-site works, invoicing, and data collection.

You will report to the operations manager and work independently while coordinating with colleagues to deliver a professional and efficient service to our client.