Project Administrator

Ipsum; Folkestone; On-site; GBP 23,000 - 30,000; Full time

Benefits offered by this job

Annual leave + BH

Holiday purchase scheme

Pension plan

Career development

24/7 GP access

Cycle to Work

Discount club

Life assurance

Long service recognition

Enhanced Maternity Pay

Volunteering opportunities

Job summary

Ipsum is seeking a proactive Project Administrator to join the Delivery Team in Folkestone. You will manage site administration such as timesheets, PPE issuance, scheduling, closing jobs, and maintaining accurate records in Ipsum Live to support on-site works, invoicing, and data collection.

You will report to the operations manager and work independently while coordinating with colleagues to deliver a professional and efficient service to our client.

Qualifications

• Experience in office-based, customer-focused roles.
• Solid IT skills, including Microsoft Office.
• Organised, self-motivated with data handling abilities.

Responsibilities

• Workforce & Site Administration: manage timesheets, PPE issuance, scheduling, closing jobs, and maintain records in Ipsum Live.
• Procurement & Supplies: request purchase orders for supplies, monitor safety kits, handle general admin tasks.
• Training & Compliance: oversee training matrix, book courses, manage QA packs for relining works, track documents.
• Fleet & Logistics: report drivers' hours, coordinate vehicle bookings, support project costing.
• Client Relations & Problem Solving: gather client feedback, build relationships, address issues to prevent escalation.

Skills

Microsoft Office

Data handling

Organised & proactive

Health & Safety awareness

Job description

Project Administrator

Location: Folkestone

Employment type: Full Time

Working Hours: Monday to Friday

What's in it for you.

• 20 days annual leave plus bank holidays
• Option to buy up to 5 additional holidays
• Group Personal Pension Plan
• Career development & progression with the opportunity to earn professional qualifications
• 24/7 access to a virtual GP and Mental health support & counselling services
• Cycle to Work scheme
• Discount club - supermarkets, phone bills, gyms & more
• Life assurance cover
• Long service recognition
• Enhanced Maternity Pay
• Paid volunteering opportunities in your community

When you join Ipsum, you're not just taking a job - you're starting a career with real support behind it.

As an Administrator you will be part of our Delivery Team that is responsible for the delivery of all on site works but primary works will be purchase orders, invoicing of works and data collection. You will assist and support the delivery team in all aspects of their duties to ensure we deliver a professional and efficient service to our client. Reporting to the operations manager and directors within Trenchless Technologies you will be able to confidently manage a busy workload on your own initiative and will adopt a flexible approach to your working day.

This is a full-time permanent role based from our Folkestone office.

As a Project Administrator you will.

• Workforce & Site Administration: Manage timesheets, PPE issuance, scheduling, closing jobs, and maintaining accurate records in systems like Ipsum Live.
• Procurement & Supplies: Request purchase orders for supplies, monitor safety kits to ensure compliance, and handle general admin tasks.
• Training & Compliance: Oversee the training matrix, book courses, manage quality assurance packs for relining works, and track necessary documents.
• Fleet & Logistics: Report drivers' hours, coordinate with the fleet for vehicle bookings, and support project costing by tracking relevant data.
• Client Relations & Problem Solving: Gather client feedback, add measures, build strong working relationships, and address issues early to prevent escalation.

About you.

Ideally have experience and strong background in office-based, customer-focused roles, supported by solid IT skills, including Microsoft Office. Organised, self-motivated, confident working with data, familiar with Health and Safety requirements, and bring a professional, flexible, customer-focused approach.

Our commitment to Equal Opportunities.

We're proud to be an equal opportunities employer. We welcome applications from all backgrounds and experiences, and we're committed to building a diverse and inclusive workforce.

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