Project Administrator

Confidential; Folkestone; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

20 days leave

Bank holidays

Pension plan

Professional qualifications

Mental health support

Cycle to Work

Discount club

Life assurance

Long service recognition

Maternity pay

Job summary

Confidential is seeking a Project Administrator to join the Delivery Team in Folkestone. The role focuses on on-site administration, purchase orders, invoicing, and data collection, reporting to the operations manager and directors. The position is full-time from our Folkestone office.

You will manage timesheets, procurement, and compliance tasks, supporting the team to deliver professional service to the client. A flexible, organised approach and MS Office proficiency are essential.

Qualifications

• Experience in office-based, customer-focused roles.
• Strong IT skills including Microsoft Office.
• Organised and proactive with data handling.

Responsibilities

• Workforce & Site Administration: Manage timesheets, PPE issuance, scheduling, closing jobs, and maintaining accurate records in systems like Ipsum Live.
• Procurement & Supplies: Request purchase orders for supplies, monitor safety kits to ensure compliance, and handle general admin tasks.
• Training & Compliance: Oversee the training matrix, book courses, manage quality assurance packs for relining works, and track necessary documents.
• Fleet & Logistics: Report drivers hours, coordinate with the fleet for vehicle bookings, and support project costing by tracking relevant data.
• Client Relations & Problem Solving: Gather client feedback, add measures, build strong working relationships, and address issues early to prevent escalation.

Skills

Organisational skills

Customer focus

Tools

Microsoft Office

Job description

Project Administrator

Location: Folkestone

Employment type: Full Time

Working Hours: Monday to Friday

What s in it for you

We believe in looking after our people, and it shows. When you join Ipsum, you re not just taking a job you re starting a career with real support behind it.

• 20 days annual leave plus bank holidays
• Option to buy up to 5 additional holidays
• Group Personal Pension Plan
• Career development & progression with the opportunity to earn professional qualifications
• 24/7 access to a virtual GP and Mental health support & counselling services
• Cycle to Work scheme
• Discount club - supermarkets, phone bills, gyms & more?!?
• Life assurance cover
• Long service recognition
• Enhanced Maternity Pay
• Paid volunteering opportunities in your community

About the role

As an Administrator you will be part of our Delivery Team that is responsible for the delivery of all on site works but primary works will be purchase orders, invoicing of works and data collection. You will assist and support the delivery team in all aspects of their duties to ensure we deliver a professional and efficient service to our client. Reporting to the operations manager and directors within Trenchless Technologies you will be able to confidently manage a busy workload on your own initiative and will adopt a flexible approach to your working day.

This is a full-time permanent role based from our Folkestone office.

As a Project Administrator you will

• Workforce & Site Administration: Manage timesheets, PPE issuance, scheduling, closing jobs, and maintaining accurate records in systems like Ipsum Live.
• Procurement & Supplies: Request purchase orders for supplies, monitor safety kits to ensure compliance, and handle general admin tasks.
• Training & Compliance: Oversee the training matrix, book courses, manage quality assurance packs for relining works, and track necessary documents.
• Fleet & Logistics: Report drivers hours, coordinate with the fleet for vehicle bookings, and support project costing by tracking relevant data.
• Client Relations & Problem Solving: Gather client feedback, add measures, build strong working relationships, and address issues early to prevent escalation.

About you

Ideally have experience and strong background in office-based, customer-focused roles, supported by solid IT skills, including Microsoft Office. Organised, self-motivated, confident working with data, familiar with Health and Safety requirements, and bring a professional, flexible, customer-focused approach.

Our commitment to Equal Opportunities

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