Project Administrator - Bid Team

Gamma Recruitment team; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A dynamic communications firm in London is seeking a Project Administrator for a maternity cover role. The position involves supporting the Bid team with administrative tasks, communicating with stakeholders, and enhancing compliance. Candidates should demonstrate administration skills and attention to detail, with a collaborative mindset. The role offers a hybrid working model and a supportive work environment focused on inclusivity and personal development.

Benefits

25 days annual leave plus birthday off

Enhanced maternity and paternity pay

Contributory pension plan

Private medical insurance

Electric Vehicle scheme

Cycle to Work scheme

Qualifications

• Demonstrable administration skills to a high level.
• Ability to communicate confidently and articulately with senior stakeholders.
• Interest in self-development and learning new skills.

Responsibilities

• Support the Bid team with administrative tasks on bids and tenders.
• Be the central point of contact for proposals system.
• Uphold compliance within the Bid team.

Skills

Excellent communication

Attention to detail

Prioritization skills

Ability to influence

Team collaboration

Job description

Project Administrator - Bid Team (Maternity Cover)

London, UK

Job Description

Posted Friday 30 January 2026 at 01:00

Project Administrator - Bid Team (Maternity Cover)

A bit about us

6-9 month maternity cover - Hybrid from Newbury or London office

At Gamma, we’re more than just a leader in Unified Communications as a Service (UCaaS) – we’re a dynamic, forward-thinking team revolutionizing the way businesses connect and communicate. We provide voice, data, and mobile solutions to businesses across the UK, Germany, Spain, and the Benelux region, and we’re expanding rapidly to bring digital automation and Gamma-powered services to SMEs through a growing network of channel partners.

We move fast with a start-up mindset, but we have the stability of a leading European business. Our team thrives on collaboration, innovation, and the belief that diverse perspectives make us stronger. Join us, and you’ll have the opportunity to make an impact, grow your career, and be part of a company that celebrates inclusivity and fresh ideas.

Who are we looking for?

We are looking for a meticulous individual who has great attention to detail and can manage multiple tasks at any one time. You will enjoy learning new skills and will have a keen interest in self-development. This is a varied role where get to work on administrative tasks across the Bid Team.

What will you be doing day-to-day?

• Supporting the Bid team with administrative tasks on bids and tenders.
• Communicating with both internal stakeholders and external framework providers.
• Be the central point of contact for our proposals system.
• Working with AI to improve day to day practises.
• Complete MI reporting and relevant audit tasks.
• Upholding compliance within the Bid team.
• Work with the Enablement function to develop training programmes for the Sales Team.

What you’ll need:

• Demonstrable administration skills to a high level.
• Excellent prioritisation skills.
• Excellent attention to detail.
• Ability to communicate confidently and articulately with senior stakeholders.
• Ability to influence others.
• Ability to work in a team and collaborate.

What do we offer you?

• At Gamma, we believe in work-life balance, which is why we offer 25 days of annual leave, plus an extra day off for your birthday. Giving back is important to us, so we also provide a volunteer day to support a charity that matters to you.
• Family matters, too. With enhanced maternity and paternity pay, we’re here to support you as a parent and help you thrive in your career.
• We offer a contributory pension plan to help you save for the years ahead, with Gamma’s contribution varying dependant on yours.
• Your well-being is our priority. We offer group income protection and life assurance (four times your salary) to ensure peace of mind for you and your loved ones.
• We want you to share in our success. That’s why we offer tax-efficient share save and share incentive plans, giving you the opportunity to benefit from Gamma’s growth.
• We’re committed to health, both physical and mental, and provide private medical insurance through Vitality, which extends to your immediate family.
• And, because we care about the environment, we offer an Electric Vehicle scheme through Octopus and a Cycle to Work scheme, making it easier to get around sustainably.

A few things to note

• Unfortunately, we can't offer visa sponsorship or relocation support for this role.
• This role requires hybrid working from our London or Newbury office 3 times per week.
• If you feel you could be a good fit for Gamma but do not think that you meet all the requirements, we still encourage you to apply as you could be the person that we are looking for!

Gamma is an equal-opportunity employer. We care about inclusion and believe in having diverse teams where everyone can be their true authentic selves.We value each person and their range of backgrounds and actively encourage people from underrepresented backgrounds to apply.

We don't discriminate based on any protected characteristics e.g., race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, marital status, disability, or age.We are a family-friendly employer with a culture based on trust, autonomy, and flexibility to help you create a work-life balance and enjoy working here at Gamma.

For recruitment agencies – we have a network of fantastic partners that support us in our hiring from time to time. We‘re not looking to increase that network currently, so please don’t send speculative CVs.