Project Secretary

Saipem; Talacre; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Contractor position

Inside IR35

Location: Talacre

Start date: As soon as identified

Job summary

Saipem invites a motivated Project Secretary to join the Liverpool Bay initiative in the United Kingdom. You will provide secretarial and organizational support to the Project/Client Team, manage correspondence, travel arrangements and meeting notes, ensuring efficient project delivery.

The role is a contractor position, full time (5.5 days/week), inside IR35, based in Talacre. Ideal candidates have 2–5 years of project secretarial experience and strong Office skills with cross‑functional

Qualifications

• 2-5 years with a Project secretary role or activities in an international context, ideally within the energy sector.
• Office package proficiency.
• Languages: fluent in appropriate foreign languages, both spoken and written.

Responsibilities

• Receive and screen telephone calls and/or visitors
• Draft incoming and outgoing correspondence, compose and type letters and actions e-mails
• Organize archives and file correspondence and documentation
• Support the preparation of reports and presentations
• Occasionally attend meetings, take notes and write reports
• Arrange international travel, complex itineraries and expense processing
• Check Passport and Visa requirements and arrange paperwork
• Prepare orders for materials needed for office activities

Tools

Office package

Job description

Join Saipem and engineer a sustainable future. We are a global leader in engineering and construction for the energy and infrastructure sectors, delivering complex onshore and offshore projects worldwide. Driven by technological innovation as “One Company”, our 30,000 people from over 130 nationalities in more than 50 countries work every day to enable the energy transition toward Net Zero. At Saipem, your expertise helps shape the future globally for environmental sustainability.

Purpose of the position:

As Project Secretary you will be part of the Energy Carriers business Line within the Project Management department. You will provide secretarial and organizational support to the Liverpool Bay project. You will guarantee general secretarial duties and ensure an efficient service to the Project / Client Team. You will join our ENI Liverpool Bay Project (Decommissioning & Carbon Capture and Storage).

How can you support us? Here below are your responsibilities

• Receive and screen telephone calls and/or visitors
• Draft incoming and outgoing correspondence, compose and type letters and actions e-mails
• Organize archives and file correspondence and documentation (paper and electronic), using integrated systems and applications if required
• Support the preparation of reports and presentations using appropriate software
• Occasionally attend to meetings, take notes and write reports
• Arrange international travel, handling also complex itineraries and process expenses
• Check Passport and Visa requirements and arrange necessary paperwork
• Prepare the order for all the materials necessary to office activities (stationery, etc.)

What are we looking for?

Experience

2-5 years with a Project secretary role or activities in an international context, ideally within the energy sector

IT skills

Office package

Languages

Know and use spoken and written appropriate foreign languages fluently

What We Can Offer To You

• Contractor position, full time 5.5 days per week
• Inside IR35
• Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals
• Location: Talacre
• Start date: As soon as a successful candidate is identified

Please note: All applicants must reside in the UK and possess full, permanent UK right-to-work status, as Saipem is unable to offer sponsorships.

Additional Information

We embrace diversity!

At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us!

Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.

One vision, many paths, limitless possibilities.

PRIVACY POLICY

All candidates’ personal data will be processed in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.