Project Administrator

Carter Jonas; Birmingham; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Flexible benefits package

Additional holiday purchase

Health cash plan

Cycle to work scheme

Job summary

Carter Jonas in Birmingham is seeking a Project Administrator to support surveyors, project managers and delivery teams. You will maintain project information, documentation and client records to enable efficient project delivery.

Working hours are 9:00–17:30 with hybrid options allowing 2–3 days remote. The role includes coordinating governance checks, COI, and payments in line with CJ procedures, with a benefits package to suit lifestyle.

Qualifications

• Excellent communication, especially with clients and colleagues.
• Strong organisational and time management abilities.
• Ability to manage multiple priorities and work under pressure.

Responsibilities

• Manage project administration systems, filing structures and ensure up-to-date documentation.
• Coordinate with surveyors and project teams to obtain pre-start dates and resolve missing information.
• Ensure pre-start documentation, contact sheets and project records are stored correctly.

Skills

Excellent communication

Strong organisational skills

Time management

Proactive problem solving

Attention to detail

Microsoft Office

Tools

SharePoint

Microsoft Office

Job description

We have an exciting opportunity for a Project Administrator to join our Contract Management Team in Birmingham. As a Project Administrator, you will provide administrative support to surveyors, project managers and delivery teams, ensuring project information, documentation, compliance requirements and client records are accurately maintained to facilitate the efficient and successful delivery of projects.

The working hours are 9.00am to 5.30pm, with the flexibility to work from home 2-3 day per week.

Alongside a highly competitive salary, we provide an excellent benefits package that gives you the flexibility to choose what matters most to you. From purchasing additional holiday and accessing a health cash plan to taking advantage of our cycle to work scheme, our flexible benefits offering is designed to support your lifestyle both inside and outside of work.

Main tasks:

• Manage project administration systems and filing structures, ensuring information is stored in the correct locations, and documentation remains up to date.
• Coordinate with surveyors and project teams to obtain pre-start dates and resolve any missing project information.
• Ensure pre-start documentation, contact sheets, and project records are completed and stored correctly.
• Maintain and update SharePoint sites and other project information repositories.
• Coordinate the transfer and archiving of completed project documentation to client systems in accordance with agreed procedures.
• Support the organisation and preparation of client meetings by ensuring required documentation and materials are available.
• Undertake Conflict of Interest (COI) checks and other project governance requirements.
• Complete GeoRINM and other client-specific compliance checks where required.
• Support payment administration processes, including completion of payment forms, obtaining bank details, and maintaining accurate audit trails in line with CJ processes and procedures.

What Will It Take to Be Successful?

• Be an excellent communicator with the ability to manage client relationships.
• Strong organisational and time management abilities.
• Ability to manage multiple priorities and work under pressure.
• A proactive approach to problem solving.
• High attention to detail.
• Competent IT skills, including Microsoft Office.